Executive Coordinator job San Diego California
Executive Coordinator job San Diego California
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Executive Coordinator Job

Employer Name: SpiderID: 8975790
Location: San Diego, California Date Posted: 9/24/2019
Wage: Negotiable Category: Real Estate
Job Code: R0003477

Job Description:

  • Minimum of 3-5 years of project management expertise preferred.

  • Minimum of 3 years of administrative experience preferred.

  • Proficiency using Microsoft Outlook, Word, Excel and PowerPoint.

  • Experience with accounting software systems preferred.

  • Experience using SharePoint preferred.

  • General experience with utilizing software - project management, workflow etc.

Skills, Knowledge & Abilities:

  • Strong knowledge of Microsoft Office Suite and Platform: Outlook, Word, Excel, PowerPoint, SharePoint, etc.

  • Professional verbal and written communication skills.

  • Project management - leading coordination and adherence to timelines and deadlines

  • Superior customer service and relationship skills, including the ability to manage difficult customers and/or situations.

  • Strong organizational, time-management and problem solving skills.

  • Strong adherence to ethical standards including, but not limited to, the ability to maintain confidentiality and maintain fiduciary responsibility.

  • Ability to meet goals and deadlines on a consistent basis.

  • Ability to create and maintain master marketing library resources - based on existing information

  • Detail oriented/ Attention to detail.

  • Ability to multi-task - manage conflicting priorities and to adjust priorities on a daily basis.

  • Self-starter with the ability to work independently.

  • Practice sound judgment and thinking processes

  • Essential math and basic accounting skills.

  • General knowledge of office machines and telephone systems.

  • Ability to work a flexible schedule.

Essential Duties:

  • Supports head of marketing primarily with meeting coordination and set up, special projects, project coordination and maintenance of key marketing & customer journey initiatives and administrative duties

  • Partner with head of marketing and lead for Branding + Creative on incoming corporate marketing requests - act as a traffic & project coordinator

  • Provides marketing coordination and assistance for incoming requests, ask the right questions and the routes to appropriate employee(s).

  • Assists in creating (writing, presentations, tables) master marketing resources. Also may include general correspondence memos. Proofreads documents for appropriate grammar, punctuation and spelling.

  • Updates and maintains company and departmental documents, SOPs and databases - both digital and print.

  • Manage all invoice payments and tracking in two accounting systems - also must understand how to read budgets and retrieve cost and GL reports to ensure we are not overspending in our marketing accounts

  • Reconcile department credit card and process

  • Organizes, compiles and prepares reports as requested.

  • Coordinates department projects and initiatives, as directed.

  • Orders office supplies and monitors inventory as needed.

  • Makes travel arrangements and submits expense reports as needed.

  • Coordinates conference rooms or conference calls for meetings.

  • Makes meal arrangements for meetings or other events.

  • Communicates with building personnel regarding any maintenance or other issues in the office suite.

  • Completes company required training by established deadline.

  • Greets and announces visitors.

  • Picks up and distributes incoming mail and prepares outgoing mail and UPS packages.

  • Complies with all Fairfield standards, applicable health and safety rules and regulations, as well as applicable local, state and federal laws.

  • Any other duties or responsibilities that may be assigned.

Job Criteria:
Start Date:
Position Type: Full-Time Permanent
Years of Experience Required:
Education Required:
Overnight Travel:
Vacation Time:

Contact Information:
Contact Name: Fairfield Residential Company Type:
Company: Fairfield Residential

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