Meeting and Conference Manger job New York New York
Meeting and Conference Manger job New York New York
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Meeting and Conference Manger Job

Employer Name: SpiderID: 8900715
Location: New York, New York Date Posted: 8/28/2019
Wage: Negotiable Category: Fundraising
Job Code: 382/270/1532-1688

Job Description:

Position Description:

The Meeting and Conference Manager is a highly visible role which demands extensive client service skills, a high level of professionalism and willingness to handle all planning and administrative details of meetings and events. The ideal candidate must thrive in a challenging, fast passed and “startup” atmosphere where prioritizing and multi-tasking are the expected.

Exceptional attention to detail and first-class organizational skills are mandatory. This dynamic position will report to the Director of Healthcare Partnership Events and work in a team environment to produce events, meetings and additional projects as required.


  • Facilitate all aspects of meeting/conference planning from site selection, vendor negotiation, event registration, marketing, onsite staffing and post-event reporting
  • Work on multiple meetings, large-scale conferences and events simultaneously
  • Create and deploy event marketing communications via email, web, print
  • Send and track correspondence with speakers and sponsors/exhibitors
  • Prepare BEO information with event venues
  • Oversee conference/meeting session logistics (room set, production, A/V management etc.)
  • Coordinate expenses for speakers traveling to meetings as MDA invited guests
  • Work directly with registrants on problems and inquiries
  • Develop and maintain solid relationships with exhibitors/sponsors
  • Oversee meeting preparation, supplies ordering and packing/shipping of event materials
  • Staff events and manage onsite event registration; includes occasional travel
  • Data entry and daily administrative functions
  • Create invoices and receipts as requested; track expenses for event budget reconciliation
  • Create and analyze online evaluations and prepare post-event reports
  • Facilitate all post- event invoicing and ensure payments have been made and received in partnership with Accounts Payable/Receivable


  • Analytical: Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures.
  • Problem Solving: Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
  • Customer Service: Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service. Responds to requests for service and assistance. Meets commitments.
  • Business Acumen - Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals.
  • Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
  • Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.



  • 5+ years professional meeting experience (nonprofit or association experience a plus)
  • Up to date on current trends in the meetings industry
  • Excellent written and verbal communication skills
  • Innovative and resourceful; actively seeks opportunities to improve meetings and events
  • Experienced at negotiating and building partnerships with vendors
  • Strong time management skills and ability to manage concurrent tasks efficiently
  • Superior attention to detail; first class organizational skills
  • High energy, positive, professional attitude, pride in work product
  • Strong computer skills to include: Microsoft Office and experience using Salesforce or other CRM
  • Great team member: willing to roll up your sleeves and pitch in to help your colleagues when needed


MDA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

Job Criteria:
Start Date:
Position Type: Full-Time Permanent
Years of Experience Required:
Education Required:
Overnight Travel:
Vacation Time:

Contact Information:
Contact Name: Muscular Dystrophy Association Company Type:

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