I. General Summary:
Responsible for assisting the Accounts Payable team in the day to day processing of accounts payable as needed. This includes maintaining the mail (email and physical mail). Communicates with vendors to obtain and log invoices and accounts payable information.
II. Essential Job Functions:
A.Log non-purchase order invoices daily.
B.Run reports and communicate with plant and Head Office departmental personnel to obtain proper approval of Maintenance, Repair, and Operations (MRO) Invoices.
C.Manage the Accounts Payable mailbox, sort the mail, and distribute invoices to the proper specialists.
D.Match received purchase orders to outstanding invoices.
E.Enter MRO invoices into Oracle including an understanding of the TBA Chart of Accounts to ensure appropriate coding.
F.Reconcile assigned supplier invoices utilizing the Accounts Payable aging report of TBA and supplier statements.
III. Minimum Qualifications/Requirements:
*Associate's degree in Accounting, Finance, or General Business required, or an equivalent combination of education and relevant experience.
*At least one (1) year of accounts payable experience required as well as a broad understanding of general accounting.
*Experience with three-way match payments processing.
*General understanding and working knowledge of basic accounting principles.
*General business knowledge.
*Strong attention to detail.
*Familiar with root cause analysis and problem solving methods.
*Ability to process and maintain high volume of accounts payable records for special accounts and projects.
*Must provide quick responses to internal and/or external customers and meet payment deadlines.
*Basic math skills and analysis capability.
*Strong multitasking and organization skills.
*Ability to perform responsibilities with minimal supervision.
*Ability to communicate and work well with all levels of the organization.
*Strong customer service orientation with both internal and external customers.
*Demonstrated a desire and ability to learn.
*Strong verbal and written communication skills in English.
*Japanese, Spanish, and/or Portuguese would be helpful, but are not required.
*ERP System experience (Oracle preferred).
*Requires proficiency in MS Excel and MS Access (database management).
*Solid working knowledge and experience with Microsoft Office and other computer-based applications (e.g., MS Word, MS PowerPoint, Lotus Notes/Outlook, Internet, etc.).
IV. Work Environment/Conditions:
Office: Open Office Environment, moderate noise level.
V. Physical Demands:
Ability to sit and work on a computer for extensive periods of time is required. While performing the duties of this job, the team member is required to talk, see, and hear. The team member must be capable of walking, sitting, and standing for extended periods of time and is occasionally required to lift up to 30 pounds.
Disclaimer: This job description is intended to identify the general nature and level of work performed by team members within this classification, as well as certain essential job functions. It is not intended, and should not be interpreted, as a comprehensive inventory of all duties, responsibilities, and qualifications required of team members assigned to this job. To qualify for this job, however, a team member must be able to perform its essential functions with or without reasonable accommodation. Under no circumstances may this job description be construed as altering the at-will nature of the employment relationship between TBA and any team member.