Administrative Assistant job Woodcliff Lake New Jersey
Administrative Assistant job Woodcliff Lake New Jersey
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Administrative Assistant Job

Employer Name: SpiderID: 8830423
Location: Woodcliff Lake, New Jersey Date Posted: 7/24/2019
Wage: Negotiable Category: Medical/Health
Job Code: BBBH30078

Job Description:

Job Summary

  • Our Client, a human health care pharmaceutical company, is seeking an Administrative Assistant possessing a high school diploma or Associate's Degree and 5-7 years' experience demonstrating mastery of administrative support skills.

  • 5 years of Administrative Assistant experience preferred.


  • Schedule meetings and reserve conference rooms for the OBG Clin Ops Group e.g. training and vendor meetings

  • Responsible for any Shipments required in the department

  • Responsible for coordinating and getting approval for IT Access

  • Responsible for ordering office supplies

  • Responsible for managing P-Card transactions

  • Responsible for managing Concur travel expenses

  • Responsible for arranging travel via Egencia

  • Responsible for managing onboarding processes using onboarding tracker

  • Responsible for uploading Clinical Trial Agreements (CTAs), Confidentiality Agreements (CDAs), Sites, Vendors, etc.

  • Responsible for triaging invoices vis Readsoft and ensuring issues are tracked until resolution

  • Responsible for updating appropriate trackers and maintaining EPIC site ; Creating spreadsheets and better processes to ensure effective flow of payments

  • Working closely with AP / Procurement to ensure alignment and resolution of issues ; Management & Creation of PO

  • May be point of contact on invoices for certain vendors

  • Binder creation and shipments when needed

  • AggSpend360 submissions and follow ups for transparency reporting compliance

  • Along with Clinical Trial Coordinator, may be responsible for ordering drug for some non-IVR studies


  • High school diploma required; associate degree preferred.


  • 5-7 years' experience demonstrating mastery of administrative support skills. Prefer candidates with 5 years of Administrative Assistant experience.


  • Must be a self-starter with the ability to multi-task, work with a high level of initiative; possess excellent project planning and priority setting skills, as well as excellent organization, communication, writing and interpersonal skills.

  • Initiative to identify, analyze and resolve schedule and other issues.

  • Must possess excellent computer skills with strong proficiency in Microsoft Office Suite including PowerPoint, Lotus Notes, Excel and Visio (not sure we really need this). Knowledge of SAP/SRM preferable.

Please submit your resume for consideration. Once submitted, feel free to contact Ishwar at 201-691-7646 for additional information.

Approx. Duration: 12 months

About Hired By Matrix

Hired by Matrix, Inc. founded in 1986, is a certified Woman-Owned Business Enterprise (WBE) dedicated to providing the highest quality of job opportunities to our candidates and staffing services to our clients. We are a full service staffing firm with experience recruiting and delivering for IT, Accounting & Finance, Administrative & Clerical, Clinical & Scientific, and Marketing disciplines. Our long history in the staffing industry and dedication to excellence are the key differentiators that have fueled our success for over 30 years.

Hired by Matrix offers our contract professionals competitive salaries, benefits after 60 days and a 401k option after one year.
Equal Opportunity Employer
WBENC Certified
WOSB Certified
*CEO Sharon Olzerowicz serves on the WBENC Board and is a long-standing member of the Forum Governing Group.

We work hard to match our candidates with the right career opportunities. Let us find you a #MatrixMatch so you can reach your career goals!

Connect with us on LinkedIn and see how we can impact your career!

Hired by Matrix Career Center:

Job Criteria:
Start Date:
Position Type: Contractor
Years of Experience Required:
Education Required:
Overnight Travel:
Vacation Time:

Contact Information:
Contact Name: Hired by Matrix, Inc. Company Type:
Company: Hired by Matrix, Inc.

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