Administrative Accounting Assistant job Lawrence New Jersey
Administrative Accounting Assistant job Lawrence New Jersey
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Administrative Accounting Assistant Job

Employer Name: SpiderID: 8477291
Location: Lawrence, New Jersey Date Posted: 3/11/2019
Wage: $16 - $20 per hour Category: Fundraising
Job Code: 353382

Job Description:

Accounting Specialist needed 4 days a week - flexible schedule for non-profit in Mercer County, New Jersey


Accounts Payable

  • Prepare A/P items, ensure accurate entry into accounting software (QuickBooks), review edit reports, process payments and maintain cash flow projections.

  • Maintain vendor relationships, A/P records and files, ensure timely payment to all vendors, follow-up on outstanding checks.

  • Obtain vendor W-9s as required, prepare and issue 1099s and 1096.

  • Process grants from checks.

Cash Receipts

  • Deposit cash receipts in correct bank accounts.

  • Review/ edit reports and post cash receipts when needed.

  • Redeem securities when received and deposit into Investment Pool

  • Ensure accurate entry into accounting software (QuickBooks)

General Ledger

  • Analyze account analysis and make required adjustments.

  • Prepare and enter monthly and other miscellaneous journal entries.

  • Prepare work papers for the annual audit and tax filings.

  • Review fund statements.

  • Prepare monthly bank reconciliations.

  • Prepare Treasurer's Report.

  • Assist with budget preparations.

Investment Pool

  • Prepare asset allocation spreadsheet for Investment Committee

  • Assist Investment Committee re-allocation of investments

  • Attend Investment Committee Meetings

  • Assist with investment performance reporting


  • Payroll and staff expense tracking

  • Respond to fund holder audit confirmation requests.

  • Assist ED with tasks including management of Foundation Committees, scheduling and attending meetings and other administrative duties as assigned

  • Assist staff with Foundation database and prepare reports as needed.

  • Performance of other accounting, financial, and administrative tasks as needed including working on donor database

  • Timely processing of gifts including acknowledgements prepared and sent.

  • Data Analysis

  • Minute taking at meetings, as needed.

Qualifications :

  • Bachelor's degree in accounting, finance or business administration preferred

  • Previous accounting experience a must

  • Experience maintaining a high level of confidentiality

  • Experience with database applications

  • Strong analytical and organizational skills with no tolerance for financial sloppiness

  • Time management and attention to detail

  • Computer skills including highly skilled in MS Excel as well as MS Word and Quickbooks

  • Must have excellent work habits, including a willingness to perform duties with high standards for excellence

Job Criteria:
Start Date:
Position Type: Full-Time Permanent
Years of Experience Required:
Education Required:
Overnight Travel:
Vacation Time:

Contact Information:
Contact Name: Accounting Now Company Type:
Company: Accounting Now

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