Department Coordinator - Non-Exempt (ASC I)-Part-time, Temporaary, REC 3464 Job
|Location: Carson, California
||Date Posted: 1/28/2019
||Category: Clerical/General Office
|Job Code: 3464
This is a Part-time (Temporary) position.
** Successful candidates in these temporary appointments may be appointed from a few days up to one
year depending on the assignment. Temporary appointments must end on or before the end of the fiscal
year (June 30th of the following year), with the possibility of renewal.
Salary Range and Max Salary
The application deadline is: Monday, February 11, 2019.
The salary range for this classification is: $2,846 - $4,998 monthly.
Conditions of Employment
Satisfactory completion of a background check (including a criminal records check) is required for
employment. CSU will make a conditional offer of employment, which may be rescinded if the
background check reveals disqualifying information, and/or it is discovered that the candidate knowingly
withheld or falsified information. Failure to satisfactorily complete the background check may affect the
continued employment of a current CSU employee who was conditionally offered the position.
Campus Marketing Statement
California State University, Dominguez Hills, was established in 1960 and is one of the 23 campuses that
comprise The California State University system. CSU Dominguez Hills is an urban, comprehensive
public university that serves a culturally rich, diverse student body of over 12,500 students at the
undergraduate and graduate levels. Located on a 346-acre site in the South Bay portion of the greater
Los Angeles metropolitan area, CSU Dominguez Hills has a highly pluralistic student body, which
includes a significant number of non-traditional, working adult students as well as approximately 2,000
students enrolled in distance learning programs statewide. The University, with its five Academic
Colleges, has more than 300 full-time faculty members and is situated in an area characterized by an
extraordinary heterogeneity of people, and an extensive array of high technology industries and
Department Marketing Statement
Department: College of Arts and Humanities- Modern Languages
The College of Arts & Humanities is the center for artistic, humanities, and social scientific activities at
the university. The College contributes in a major way to the development of Basic Skills, General
Education, Teacher Preparation and prominent majors and minors that encompasses the disciplines of
Africana Studies, Art and Design, Asian Pacific Studies, Communication, Dance Digital Media Arts,
English, History, Humanities, Interdisciplinary Studies, Labor Studies, Modern Language, Music,
Negotiation, Conflict Resolution, and Peace-Building, Philosophy, Theatre Arts, and Women Studies.
With this exciting array of programs, students are presented with many choices that will shape their
professional and personal lives forever.
Under the general supervision of the Academic Resource Manger and in collaboration with the
Department Chair, the incumbent serves as the Department Coordinator for the Department of Modern
Language. The primary duties and responsibilities include overseeing and scheduling of all office
activities and for making sure that all work is completed in a timely and professional manner. The
incumbent independently performs a wide variety of moderate to complex administrative tasks involving
the use of judgment and discretion; set priorities, interpret different academic policies and procedures,
and communicate effectively with faculty, students, staff and external communities, in-person or by
telephone and electronic communication; responds to general inquiries, routine questions and/or
resolves issues and problems by providing necessary information. The incumbent is expected to
compose and type memos, letters, notices, directives, bulletins, schedules, and agendas; schedule and
coordinate appointment calendars, travel, arrange meetings and ensure that proceedings are properly
recorded; track, and report on department expenditures; create and maintain filling systems for
administrative activities, curriculum, faculty personnel, and student records. Incumbent may also provide
lead work to other staff and student assistants.
Required Education: High school program, technical/vocational program, or their equivalents.
Preferred Education: Professional clerical training OR bachelor's degree from an accredited college or
university, with a program-related major
Required Experience: Several years of related office work experience, equivalent to three.
Equivalent to three (3) years of general office work under supervision which has provided the applicant
with the stated knowledge, abilities, and skills. Use of word processing and spreadsheet software
programs. Use of computer network systems.
Required Knowledge, Skills, and Abilities:
- Correct English grammar, spelling, and punctuation;
- Modern and standard office procedures, practices, methods, filing systems and records management;
- Proper customer service techniques;
- University or academic infrastructure, policies and procedures.
- Use standard office equipment and word processing and other computer software programs.
- Obtain information, interpret and apply statewide, university, college and department policies and
- Troubleshoot most office administration problems and respond to inquiries and requests; understand
problems from a broader perspective and anticipate the impact of office administration problems and
solutions on other areas;
- Maintain confidentiality;
- Maintain cooperative working relationships and relate effectively to persons from diverse backgrounds.
- Perform routine administrative tasks effectively, efficiently and in detail;
- Produce written documents and reports with clearly organized thought, using proper format, sentence
construction, punctuation, and grammar and from multiple, fragmentary instructions;
- Perform business math, track and monitor budgetary data and makes projections based on these data;
- Sort, separate, arrange, file or distribute incoming/outgoing materials;
- Communicate clearly in writing and orally in group settings, face-to-face, one-on-one and via
- Lead the work of other staff and student assistants;
- Handle effectively a broad range of interpersonal contacts, from those at a higher level and those
sensitive in nature to the members of the general public and those requesting general information;
- Respond to routine inquiries and explain standard policies and procedures to others;
- Ability to create flyers, posters, publicity materials and email for various events preferred
- Be flexible
- Fundamental writing and presentation skills effectively communicate standard information;
- Planning, organizing, coordinating and performing multiple work assignments;
- Operation of standard office equipment, including printer, copier, fax machine, etc.;
- Full range of office support technology and systems, including word processing, spreadsheet, on-line
system, voicemail, electronic mail;
- Working with personnel at various levels and people of diverse backgrounds.
Specialized Materials: Computer, typewriter, copy machine, fax machine, and other various office
45% -Independently responsible for the coordination of the day-to-day functions in support of
departments and or programs.
-Compose and prepare memos, letters, notices, and bulletins as requested;
- Provide confidential assistance related to student issues and records;
- Provide administrative support related to program reviews, accreditation, grant submission, and other
- Assist program coordinator/department chair in the faculty recruitment process;
- Coordinate with Dean's office staff with work flow to the CAH Dean's Office and with assistance on
- Coordinate program/department-related meetings by scheduling, preparing agenda, and following-up
on action items that arise from the meetings;
- Assist in responding to student inquiries, requests for service, and complaints via phone, e-mail or in
person; follow-through on the resolution of problems;
- Coordinate and/or assist with program/department-sponsored special events;
- Maintain program/department alumni database;
- Assist in releasing student department holds;
- Develop and maintain files and other records related to personnel, class scheduling, student and
enrollment, budgetary and financial matters;
- Assist program coordinator/department chair in preparing semester class schedules, including entering
data in the campus network system;
- Report faculty absences to the dean's office and submitting absence reports as necessary.
40% - Provide clerical support for departments and programs including but not limited to:
- Maintain calendars for Department Chair; process travel forms;
- Order supplies and services as necessary and maintain office supply inventory; solve problems,
schedule repairs and other services, and track department accounts and expenditures;
- Plan and coordinate clerical work activities for student worker;
- Pick up and distribute payroll checks;
- Maintain directory listings and faculty office hours;
- Serve as program/department receptionist.
10% - Assist faculty with clerical and administrative functions:
- Provide assistance to new faculty in work processes and procedures;
- Complete access forms, i.e. key requests, CMS access, email account;
- Assist faculty with processing travel forms;
- Assist faculty with acquiring instructional supplies and copies of instructional materials.
5% Other duties as assigned.
How To Apply
To apply for this posting, please visit:https://www.csudh.edu/hr/job-opportunities/
Step 1: Select and read the qualifications for the position you are interested in
Step 2: Click 'Apply Now' at the bottom of the screen
Step 3: Login or Register (Create Username and Password)
Step 4: Select apply with or without resume
Step 5: Provide contact information and answer required questions
Step 6: Click 'Submit'
California State University, Dominguez Hills, is an equal employment opportunity employer, and is
strongly committed to achieving excellence through a diverse workforce. The University actively
encourages applications of all qualified individuals.
California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We
consider qualified applicants for employment without regard to race, religion, color, national origin,
ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information,
medical condition, disability, marital status, or protected veteran status. For more information or
definition of these terms please visit, http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf
Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA)
may call the Human Resources Office at (310) 243-3771 or the Academic Affairs Personnel Services
Office at (310) 243-3766.
Clery Act crime statistics for CSUDH are available at http://www.csudh.edu/dhpd/dhpd.htm, or by calling
University Police at (310) 243-3639.
Upon appointment all candidates must furnish proof of eligibility to work in the U.S.
The California State University is Smoke and Tobacco Free. Smoking, Vaping and other Tobacco use
are Not Permitted anywhere on University property. Education Code 42356, CCR Title 5, Article 9
Web Site: http://www4.csudh.edu/hr/job-opportunities/
|Contact Name: Julio Arevalo