Administrative Assistant-Part-time job Parsippany-Troy Hills New Jersey
Administrative Assistant-Part-time job Parsippany-Troy Hills New Jersey
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Administrative Assistant-Part-time Job

Employer Name: SpiderID: 8359034
Location: Parsippany-Troy Hills, New Jersey Date Posted: 1/23/2019
Wage: Negotiable Category: Advertising
Job Code: 2829

Job Description:

Ogilvy Health Finance is looking for an energetic individual to serve as the Administrative Assistant. Our dynamic department is looking for someone who can work independently as well as part of the team with a positive attitude, who is motivated to grow as an individual while contributing positively to the success of the company.

The Administrative Assistant is mainly responsible for the administrative support of the CFO, SVP Finance and VP Finance Operations, and will grow to be the "go to person" for the entire OCHWW Finance Department. This will require you to partner with members of the group ranging in level and manage the priorities of the required work. The Administrative Assistant must have excellent problem-solving and interpersonal communication skills, both written and oral, as well as strong multi-tasking abilities, a polished and professional demeanor and a positive "can-do" attitude.

This job is ideal for someone looking for a part-time, administratively focused career in an agency environment. The Administrative Assistant reports into the VP, Finance Operations. Ogilvy Health and offers a great benefits package and opportunities for career advancement within the Finance Department.


  • Provide administrative support for the CFO, SVP Finance and VP, Finance Operations, which includes the following:

    • Client contract revisions and routing internally within OH and externally to client contracts, for follow up and signature

    • Organization and maintenance of file structure for all finance documents for clients, vendors and OH units and employees

    • Monitor SVP, Finance incoming calls for client and other urgent matters; communicate messages and ensure response

    • Management of CFO and SVP, Finance schedules using Microsoft Outlook; Coordination of meetings with internal and external contacts; booking meeting rooms

    • Manage food ordering budget and coordinate orders for business related lunch meetings

    • Create purchase orders and review and process invoices to ensure they are processed timely and are SOX compliant

    • Create expense reports for CFO and SVP Finance

    • Arrange conference calls and WebEx meetings

    • Assist in troubleshooting and resolving hardware and software issues within the department

    • Ad hoc projects including creating PowerPoint presentations and Excel Spreadsheets

    • Lead meeting and event planning for the department

    • Other various finance administrative tasks


      Education: Bachelor's Degree

      Experience, Technical Skills and Abilities:

  • Proficiency in all Microsoft Office applications with emphasis on Word, Excel and PowerPoint Skills

  • Punctual, proactive and professional

  • Detail oriented with the ability to effectively organize and prioritize work

  • Team Player - Eagerness to assist others

  • Extremely Energetic - Brings whole self to work each day

  • Results driven, client driven, creative thinker and enjoys working in a team oriented environment, often cross-functionally.

  • Self-starter with strong analytical skills and decision-making capabilities. Strong interpersonal and customer service skills along with the ability to multi-task, work under pressure and meet deadlines also required.

  • Must be an excellent problem solver

  • Must be able to work under strict confidentiality

    We are an equal opportunity employer.

Job Criteria:
Start Date:
Position Type: Full-Time Permanent
Years of Experience Required:
Education Required:
Overnight Travel:
Vacation Time:

Contact Information:
Contact Name: Eleanor Piel Company Type:
Company: WPP-Ogilvy CommonHealth Worldwide

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