Project Coordinator job Parsippany-Troy Hills New Jersey
Project Coordinator job Parsippany-Troy Hills New Jersey
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Project Coordinator Job

Employer Name: SpiderID: 8308504
Location: Parsippany-Troy Hills, New Jersey Date Posted: 1/4/2019
Wage: Negotiable Category: Advertising
Job Code: CCG2-19-05

Job Description:

Ogilvy Health, is committed to pervasive creativity and measurable effectiveness in healthcare communications, across every marketing platform. The agency's main offices are in New Jersey and New York, with additional hubs in markets critical to clients' global aspirations. The organization houses and maintains individual Ogilvy CommonHealth and Ogilvy Healthworld brand identities within the marketplace.

Project Coordinator - Great opportunity for a new graduate with advertising internship experience


The Project Coordinator (PC) serves as a liaison among Account Services, Creative, Art, Copy, Editing, Interactive, Project Management, Production, Studio, Business Management, and Finance. He/she fully understands Agency and Client procedures and ensures assigned team adheres to these procedures. The PC assures smooth work flow by scheduling events, establishing priorities, and following up with each team member through all phases of the job. Most importantly, the PC ensures each project is completed on time and within budget.


  • Champions, organizes, and manages Med/Legal submissions per Client guidelines and Agency process

  • Routes jobs, creates time and events schedules for every print job

  • Updates, maintains, and distributes the Daily Hot Sheet and the Weekly Status Report, keeping them up-to-date at all times. Partners with the Project Manager, to keep status and next steps completely up-to-date for all digital jobs

  • Upholds quality control standards and practices

  • Communicates changes, revisions, and approvals to the appropriate members of the team and agency for print projects and simple digital projects

  • Runs job reports and parent contract reports from Dashboard on an AD Hoc as needed

  • Monitors financial status weekly and participate in monthly financial status meetings

  • Runs weekly budget vs. actual reports and distributes them to the team

  • Prepares, obtains required signatures, uploads to the proper portal, and sends to Finance transfers and write offs as needed

  • Maintains financial records on the appropriate portal for all jobs and brands

  • Establishes objectives, priorities, and organize a practical work schedule, ensuring effectiveness by following through on each print job to each stage of completion

  • Ensures that all necessary scheduling forms are filled out fully and that all requests are serviced on a first-come, first-served basis

  • Ensures efficient flow of activities on assigned brands and clients


  • Bachelor's degree required

  • New graduate with advertising internship experience

    We are an equal opportunity employer.

Job Criteria:
Start Date:
Position Type: Full-Time Permanent
Years of Experience Required:
Education Required:
Overnight Travel:
Vacation Time:

Contact Information:
Contact Name: James Tahiri Company Type:
Company: WPP-Ogilvy CommonHealth Worldwide

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