Sourcing Specialist job Indianapolis Indiana
Sourcing Specialist job Indianapolis Indiana
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Sourcing Specialist Job

Employer Name: SpiderID: 7631214
Location: Indianapolis, Indiana Date Posted: 6/7/2018
Wage: $56900.0 - $85300.0 per year Category: Travel Agent
Job Code: 180002W1

Job Description:

Our Meetings & Events team is looking for a Sourcing Specialist to join the team. You will develop and maintain relationships with suppliers and be the lead in reviewing and vetting DMC, hotel and other 3rd party contracts. You will provide expertise and destination knowledge to internal stakeholders and clients in order to facilitate and win new business.

Main Responsibilities

  • Sourcing Events Presale Process: Identifies stakeholder needs, works with BD and clients to assess needs and recommend destinations. Upholds the process and tracks to timelines. Works with Manager to facilitate the total completion of projects. Proactively escalates potential client, program or delivery issues for timely resolution. Performs time tracks.

  • Destination Expertise: Gives counsel and expert opinion on appropriate geographical location and venues that would best fit client needs. Engages M&E team members both locally and globally to leverage experience in proposals and recommendations to clients. Engages appropriate third parties for quotes and proposals in a timely manner. Develops supplier relationships and works with Manager on identifying gaps in destinations and FAMs or Educational Trips that would fill the void. Strives to stay ahead of market trends and uncover new and unique customer experiences.

  • Financial & Contract Management: Identifies ancillary revenue sources and/or cost savings opportunities. Develops budget for meeting which includes negotiating all vendor contracts, independently related to a particular event, such as hotels, DMC and transportation companies. Reviews and vets all contracts and follows SOP for signature authority when signing on behalf of clients.

  • Cross Functionality: Works collaboratively across teams to ensure a seamless delivery to the client and conducts turnover meetings as appropriate.

    • Time Management: Assists manager in ensuring event sourcing team time is tracked accurately and against each program to ensure profitability and pricing guidelines are accurate with current and future proposals.

    • Contracts: Negotiates best possible rates and program concessions leveraging client supplier relationships. Understands the client contract process, legal addendums; ensuring client/BD is appropriately informed of and represented in all terms and conditions contained within. Stays current with supplier agreements, relationships and industry trends through attendance at bi-monthly team meetings, supplier presentations, educational trips and industry trade shows.

  • Identifies up-selling opportunities and actions or informs manager.

  • Leads work-in-progress calls and keeps BD's apprised of proposal status and seeks updates on weekly sales calls as needed. Works with Manager to appropriately manage team work flow, drive efficiencies and accountability and proactively engage contractors as needed to meet deliverables. Delegates proposals to team members and holds them accountable for completion, escalating to Manager as needed.

  • Provides feedback to Manager as requested regarding sourcing project team performance and delivery.

  • Performs other duties as assigned.

  • College diploma or degree in related field.

  • Minimum of 5 years of current relative meeting/sourcing experience, including at least 3 years handling large and more complex events.

  • Excellent knowledge of Microsoft Office products (Excel, PowerPoint, Word) and Cvent.

  • Expert travel industry knowledge

  • Knowledge of electronic meeting management tool.

  • Ability to set priorities and multitask in a fast-paced, multi-project environment

  • Ability to work well as a team player. Ability to be self-motivated

  • Ability to remain calm in stressful situations.

    *This role may be located in Indianapolis, Austin or Minneapolis

Job Criteria:
Start Date:
Position Type: Full-Time Permanent
Years of Experience Required:
Education Required:
Overnight Travel:
Vacation Time:

Contact Information:
Contact Name: Carlson Wagonlit Travel Company Type:
Company: Carlson Wagonlit Travel

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