Administrative Specialist job Dana Point California
Administrative Specialist job Dana Point California
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Administrative Specialist Job



Employer Name: Pacific Tree Capital SpiderID: 13689005
Location: Dana Point, California Date Posted: 3/3/2024
Wage: $55,000$75,000 Per Category: Business/Management
Job Code:
Number Of Openings: 1

Job Description:
1.Provide comprehensive administrative support to the team, ensuring effi cient operation of the office.
2.Manage calendars, schedule meetings, and coordinate travel arrangements for seniormanagement and team members as needed.
3.Handle incoming and outgoing communications, including email, mail, and phone calls,ensuring timely and accurate distribution of information.
Prepare and edit correspondence, reports, presentations, and other documents to supportbusiness operations.
4.Assist in organizing and coordinating offi ce events, meetings, and conferences, includinglogistics, attendee management, and material preparation.
5.Maintain offi ce supplies inventory by checking stock to determine inventory level, anticipatingneeded supplies, placing, and expediting orders for supplies.
6.Support the HR function by assisting with the onboarding process for new hires, includingpreparing workstations, and orientation materials.
7.Manage and maintain files, records, and databases, ensuring accuracy and confi dentiality. Connect with external service providers and vendors to ensure that office needs are met andmaintained.
8.Assist in the development and implementation of offi ce policies and procedures to improveoperational effi ciency.


Job Requirements:
1.Bachelors degree in Business Administration, or a related field.
2.At least 2 years of experience in an administrative role, preferably within the real estate,hospitality, or investment sectors.
3.Profi cient in Microsoft Offi ce Suite and familiar with offi ce management software.
4.Excellent organizational skills and attention to detail.
5.Strong communication and interpersonal skills, capable of interacting with staff , management,and external partners.
6.Ability to manage multiple tasks and priorities in a fast-paced environment.
Proactive, with a problem-solving attitude and the ability to work independently.
7.Discretion and confi dentiality in handling sensitive information.


Job Criteria:
Start Date:
Position Type: Part-Time Permanent
Years of Experience Required: 1
Education Required: Bachelors
Overnight Travel: None
Vacation Time:


Job Benefits:
Health/Dental Benefits, Other Benefits

Contact Information:
Contact Name: Wei S. Company Type: Employer
Company: Pacific Tree Capital
City: Dana Point
State: California
Zip: 92629
Web Site: https://www.pacifictreecapital.com

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