Administrative Assistant, Student Life job Gainesville Florida
Administrative Assistant, Student Life job Gainesville Florida
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Administrative Assistant, Student Life Job

Employer Name: Santa Fe College SpiderID: 13317029
Location: Gainesville, Florida Date Posted: 3/30/2023
Wage: 34730.58 Category: Miscellaneous
Job Code:

Job Description:
Application Deadline: Tuesday, April 11, 2023
Salary & Benefits: Starting salary is $34,730.58 per the Santa Fe College Salary Schedule. Promotional placement is not limited to posted salary range maximum. Compensation package is comprised of many college paid benefits including health and life insurance, retirement, leave time, and tuition waivers for Santa Fe College and the University of Florida.
Classification: Full-time, Career Service, Pay Grade C4, Non-exempt.
Location: Northwest Campus, 3000 NW 83rd Street, Gainesville, FL 32606
Overview: Santa Fe College (SF) has been recognized as one of the top-rated community colleges in the United States. Santa Fe College is a comprehensive public college that offers a range of Bachelor’s degrees, Associate in Arts, Associate in Science and Associate in Applied Science degree options, as well as Certificate and Non-Degree programs. Santa Fe College is a student-centered institution with a commitment to open access, academic excellence, and cultural and ethnic diversity. A high quality of life, temperate climate, proximity to the University of Florida, diverse cultural events, and plentiful recreational opportunities make SF and Gainesville an ideal community to work and live.

Student Life is the hub for students at Santa Fe College. Student Life is comprised of Civic Engagement & Service, International Student Support & Advising, Student Activities, Student Government, Leadership Programs, Student Health Care Center, Student Life Business Office, and Student Life Marketing. Services provided include ID card services, student organization support, Recreation Room, computer lab, Student Life Art Gallery, and the Evening Services Office. This position provides direct administrative support for the director and other professional staff in Student Life.

Responsibilities and duties include:
• Greet visitors, answer phones, respond to inquiries, and resolve issues based on established college policies, making appropriate referrals as needed, including performing front desk functions as necessary.
• Perform a wide variety of administrative tasks including data entry and the drafting, editing, and revision of letters, reports, and other materials including taking minutes.
• Organize and facilitate meetings and special events; schedule and coordinate dates and times, venues, attendance, agendas, and facility arrangements.
• Perform various duties related to maintaining one or more individual schedules and coordinate travel arrangements when appropriate.
• Manage payroll functions including the submission and audit of timesheet entries for staff, faculty, and work-study employees.
• Perform basic, routine bookkeeping functions relative to program/department budget including tracking purchases and expenditures and may assist in the budget development process.
• Facilitate, monitor and/or oversee department purchasing, inventory and requisitioning of supplies and equipment.
• Prepare special reports, summaries, or replies to inquiries by compiling data and statistics from various departmental resources.
• Maintain accurate databases.
• Assist in the development or upkeep of the department/area webpage including social media and web presence.
• May instruct and oversee the activities of work-study employees.
• Assist in the planning and coordination of special events, which may include logistics, contracts, hospitality, staffing, etc.
• Comply with all published College Rules, procedures, guidelines, and laws/regulations governing public employees, including but not limited to those related to document retention and destruction, FERPA, and confidentiality.
• Provide service excellence through courteous, informed, accessible, and professional engagement.
• Perform other duties as assigned

Reports to: Director, Student Life

Job Requirements:
Required Qualifications: Associate degree and two years of related work experience or a combination of completed education and/or work experience equal to four years.
Additional Requirements: A criminal background check will be conducted.

Knowledge, Skills & Abilities:
• Communication – able to effectively communicate in a professional, diplomatic, empathetic, and tactful manner using preferred method and level as applicable to the job.
• Team Orientation & Interpersonal – highly motivated team player with ability to develop and maintain collaborative relationships with all levels within and external to the organization.
• Ability to work in a multi-cultural environment.
• Organization & Time Management – able to plan, schedule, organize, and follow up on tasks related to the job to achieve goals within or ahead of established time frames.
• Multi-task - Ability to expeditiously organize, coordinate, manage, prioritize, and perform multiple tasks simultaneously to swiftly assess a situation, determine a logical course of action, and apply the appropriate response.
• Adaptability to Change – able to be flexible and supportive, and able to positively and proactively assimilate change in rapid growth environment.
• Relationship Management – able to personally provide high level of interactive service to others, building relationships and addressing identified needs.
• Systems & Software - proficient level of knowledge of Microsoft Office and/or relevant position software programs.
• Ethics – able to demonstrate integrity, professionalism, civility, and a high degree of ethics in all job-related actions.

APPLICATION PROCESS: All applicants must submit a completed online SF Employment Application, a letter of intent as well as an up-to-date resume to be considered for this position. College transcripts should be submitted to confirm academic qualifications. If you do not have college transcripts your high school diploma or equivalent must be uploaded as unofficial transcripts. Official transcripts must be submitted prior to any employment offer when academic credentials are the basis for meeting minimum qualifications. Unofficial transcripts are only accepted for review purposes.

Santa Fe College (SF) is committed to maintaining a work and educational environment that embraces diversity and where no member of the college community is excluded from participation in, denied the benefits of, or subject to discrimination in any college program or activity based on: their race, ethnicity, national origin, color, religion, age, disability, sex, pregnancy status, gender identity, sexual orientation, marital status, genetic information, political opinions or affiliations, or veteran status. This commitment applies to employees, volunteers, students, and, to the extent possible, to third parties, applicants for admission, applicants for employment, and the general public.
Santa Fe College reserves the right to extend deadlines and/or not to offer advertised positions.
Preference will be given to eligible veterans and spouses of veterans.

Job Criteria:
Start Date:
Position Type: Full-Time Permanent
Years of Experience Required:
Education Required:
Overnight Travel:
Vacation Time:

Job Benefits:
Health/Dental Benefits, Retirement Benefits, Paid Holidays, Vacations, and Sick Leave, Life and/or Disability Insurance, Tuition Reimbursement, Other Benefits

Contact Information:
Contact Name: Human Resources Company Type:
Company: Santa Fe College
City: Gainesville
State: Florida
Zip: 32606
Web Site:

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