Executive Assistant job San Francisco California
Executive Assistant job San Francisco California
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Executive Assistant Job

Employer Name: SpiderID: 13011368
Location: San Francisco, California Date Posted: 11/24/2022
Wage: Negotiable Category: Insurance
Job Code: 1700266-2191

Job Description:
Looking for a chance to do meaningful work that touches millions? Come join the hardest working, nonprofit health plan in California and help us shape the future of health care. Blue Shield of California's Mission is to ensure all Californians have access to high-quality care at an affordable price. Blue Shield is focused on improving health care delivery by working closely with providers and making it more accessible, affordable and customer-centric. Being a mission-driven organization means we do much more than serve our 4 million members: we were the first health plan in the nation to limit our annual net income to 2 percent of revenue and return the difference to our customers and the community, and since 2005 we have contributed more than $325 million to the Blue Shield of California Foundation to improve community health and end domestic violence. We also believe that a healthier California begins with our employees, so we provide them with resources to develop and maintain a healthy lifestyle through our award-winning wellness program, Wellvolution.

We're hiring smart thinkers and doers who want to work for a leader and innovator in the challenging, ever-changing healthcare space. Come and help us make health care better for everyone.



Reporting directly to the VP, Human Resources Business Partner the Executive Assistant (EA) provides Executive support for two HR Vice Presidents. The responsibilities of the EA include, but are not limited serving as the primary point of contact for internal and external constituencies on all matters pertaining to the office of the HR Executives. The EA also serves as a liaison to the HR Executives leadership teams; responding to emails, heavy scheduling and calendaring meetings; organizes and coordinates Executive outreach; and oversees special projects.

The EA must be highly intelligent, creative, agile and nimble, and enjoy working in an entrepreneurial environment that is member-driven, results-driven, and service oriented. The ideal individual will have the ability to exercise good judgment and high level of discretion, with strong written and verbal communication, scrupulous administrative and organizational skills, and the ability to maintain balance among multiple competing priorities. The EA position requires the ability to work independently as well as within a team environment on projects from inception to completion, and must be able to work under pressure to handle a wide variety of activities and confidential matters with discretion.

Executive Support:

  • Completes a broad variety of administrative tasks including managing an extremely active calendar; composing and preparing correspondence; arranging meeting agendas; monitors and responds to emails; scheduling and calendaring meetings.

  • Sets up meeting files, presentation development, sets meeting agendas, prepares meeting materials, has a strong command of Microsoft Excel and PowerPoint; researches required information or background on organizations and individuals; prepares travel arrangements, expense reports, plans/coordinates and ensures the HR Executive's schedules are followed and respected; acts in a "gatekeeper" capacity, creating win-win situations for direct access to the HR Executives.

  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the HR Executives, including those of a sensitive or confidential nature. Consults with the HR Executives in determining appropriate course of action, referral, or response; communicates directly, and on behalf of the HR Executives with senior leaders, and others on matters related to the organization's initiatives and activities.

  • Provides a bridge for clear communication and maintains credibility, trust and support between the office of the HR Executives and the internal staff.
    Works closely and effectively with the HR Executives to keep the leaders well informed of upcoming commitments and responsibilities, and follows up appropriately. Acts as a "barometer," having a sense for the issues taking place in the internal and external environments and keeps the HR Executives updated.

  • Prioritizes conflicting needs; handles all matter expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.

Office Management:

  • Serves as the day-to-day manager of office logistics; manages accounts receivable and payable, maintains office supplies, mail processing, and manages office protocols including IT, equipment, phone protocols, etc.

  • Performs several high level review functions including department financial performance against budget, and processing payment for vendors and related service contracts; sets up internal systems and protocols ensuring standardization of processes and a high level of efficiency.



  • Prior experience working for a senior level Executive (e.g. VP & above), or as an Office Manager or Business Operations Manager for a comparable size company.

  • The EA must be both service-oriented and a behind-the-scenes leader; the ideal candidate is able to effectively manage multiple projects and tasks simultaneously; must have excellent organizational skills and possess the ability to design, set up and manage internal processes and protocols; must manage collaboratively and thrive in a fast-paced, rapidly changing environment; must possess a positive, can-do attitude and value continuous professional development.

  • Must possess good judgment, attention to detail and a keen sensitivity and responsiveness to the Executive's needs and requests.

  • The EA is required to work Executive hours and must be willing to work non-business hours when needed for special projects or events; must have excellent communication skills, both verbal and written, and work with a sense of urgency while applying a well-honed attention to detail.

  • At least 5 years of increasing professional level responsibility in Executive support for C-level Executives.

  • Expert proficiency with Microsoft Office applications, electronic communications, and IT savvy is required.


  • Bachelor's degree preferred; a combination of equivalent experience and education that could provide the required knowledge and abilities qualifies.

Job Criteria:
Start Date:
Position Type: Full-Time Permanent
Years of Experience Required:
Education Required:
Overnight Travel:
Vacation Time:

Contact Information:
Contact Name: Blue Shield of California Company Type:
Company: Blue Shield of California

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