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Billing and Collections Assistant Job
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| Employer Name: Orion Novotus Corporate |
SpiderID: 10884361 |
| Location: Melville, New York |
Date Posted: 7/10/2021 |
| Wage: |
Category: Billing |
| Job Code: ONC00636-1625 |
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| Number Of Openings: 1 |
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Job Description:
DESCRIPTION/RESPONSIBILITIES:
Company Overview
Job Summary
Role Summary
The Billing & Collections Assistant is expected to coordinate emails received in the billing mailbox from all Shearman & Sterling offices and provide support to the B&C Support Center by managing the workflow for members of the team. The assistant is also responsible for system testing, assisting with the doubtful/deferred write-off process, and providing support to the Revenue Administration (RAD) leadership team. Lastly, this person is expected to assist with other ad-hoc projects/requests.
Responsibilities
Key Responsibilities
Responsible for managing the workflow in the Billing Coordination Mailbox which includes bill reversals, rate code changes, currency changes, populating legal matter numbers or special billing instructions like block billing in Elite, matter listing reports, recap of time detail, timekeeper listing reports, info only proformas, invoice summary, A/R and UBT reports
Coordinate with Conflicts regarding re-opening and closing matters, business partner and location changes, etc.
Perform daily batch finalizations
Monitor the Elite error account for entries
Re-open time entries in InTapp and Elite
Tag matters as LPM as requested by NBI;
Set up task codes on matters
Notify LAAs of receipt of payment approval notifications
Assist LAAs in applying advances to UBT or cost
Assist with the doubtful/deferred write-off and reversal process
Help coordinate the adding of timekeepers to matters with Billing LAA or Partner and Conflicts
Coordinate Exception Rates between Pricing and the LAAs (send AFA forms). etc.
Administrative Duties
Monitor phones and other administrative tasks for RAD Director/Manager/Supervisor)
Coordinate meetings/conference calls; Calendaring
Update RAD vacation calendar
Draft Month-End Email for RAD Director
Update/maintain RAD personnel file; Prepare Elite Access forms
Submit various invoices to RAD Director/Manager for approval and send to appropriate department
Prepare and submit expense reports for RAD personnel (as needed)
Additional responsibilities as assigned
Education & Experience
High School degree required
Minimum 3 to 5 years of professional experience, preferably within a legal business environment.
Job Requirements:
Qualifications
Knowledge, Skills & Attributes
Experienced with using legal billing systems such as Elite
Experienced with using timekeeping software such as inTapp
Experienced with Microsoft Office products such as Excel, Word, PowerPoint, and Outlook
Demonstrates excellent communication skills
Demonstrates strong organization and time management skills
Displays a strong ability to multi-task.
Job Criteria:
Start Date:
Position Type: Full-Time Permanent
Years of Experience Required:
Education Required:
Overnight Travel:
Vacation Time:
Contact Information:
| Contact Name: Marlena Cristiano |
Company Type: Recruiter |
| Company: Orion Novotus Corporate |
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| City: Melville |
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| State: New York |
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| Zip: 11747 |
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Web Site: https://ars2.equest.com/?response_id=82489494140aa07349a1546d91d04884
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