Billing and Collections Assistant job Melville New York
Billing and Collections Assistant job Melville New York
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Billing and Collections Assistant Job

Employer Name: Orion Novotus Corporate SpiderID: 10884361
Location: Melville, New York Date Posted: 7/10/2021
Wage: Category: Billing
Job Code: ONC00636-1625
Number Of Openings: 1

Job Description:
Company Overview
Job Summary
Role Summary
The Billing & Collections Assistant is expected to coordinate emails received in the billing mailbox from all Shearman & Sterling offices and provide support to the B&C Support Center by managing the workflow for members of the team. The assistant is also responsible for system testing, assisting with the doubtful/deferred write-off process, and providing support to the Revenue Administration (RAD) leadership team. Lastly, this person is expected to assist with other ad-hoc projects/requests.

Key Responsibilities
• Responsible for managing the workflow in the Billing Coordination Mailbox which includes bill reversals, rate code changes, currency changes, populating legal matter numbers or special billing instructions like “block billing” in Elite, matter listing reports, recap of time detail, timekeeper listing reports, info only proformas, invoice summary, A/R and UBT reports
• Coordinate with Conflicts regarding re-opening and closing matters, business partner and location changes, etc.
• Perform daily batch finalizations
• Monitor the Elite error account for entries
• Re-open time entries in InTapp and Elite
• Tag matters as “LPM” as requested by NBI;
• Set up task codes on matters
• Notify LAAs of receipt of payment approval notifications
• Assist LAAs in applying advances to UBT or cost
• Assist with the doubtful/deferred write-off and reversal process
• Help coordinate the adding of timekeepers to matters with Billing LAA or Partner and Conflicts
• Coordinate Exception Rates between Pricing and the LAAs (send AFA forms). etc.
• Administrative Duties
• Monitor phones and other administrative tasks for RAD Director/Manager/Supervisor)
• Coordinate meetings/conference calls; Calendaring
• Update RAD vacation calendar
• Draft Month-End Email for RAD Director
• Update/maintain RAD personnel file; Prepare Elite Access forms
• Submit various invoices to RAD Director/Manager for approval and send to appropriate department
• Prepare and submit expense reports for RAD personnel (as needed)
Additional responsibilities as assigned

Education & Experience
• High School degree required

Minimum 3 to 5 years of professional experience, preferably within a legal business environment.

Job Requirements:
Knowledge, Skills & Attributes
• Experienced with using legal billing systems such as Elite
• Experienced with using timekeeping software such as inTapp
• Experienced with Microsoft Office products such as Excel, Word, PowerPoint, and Outlook
• Demonstrates excellent communication skills
• Demonstrates strong organization and time management skills
• Displays a strong ability to multi-task.

Job Criteria:
Start Date:
Position Type: Full-Time Permanent
Years of Experience Required:
Education Required:
Overnight Travel:
Vacation Time:

Contact Information:
Contact Name: Marlena Cristiano Company Type: Recruiter
Company: Orion Novotus Corporate
City: Melville
State: New York
Zip: 11747
Web Site:

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