Sr. Sponsored Programs Specialist job Coral Gables Florida
Sr. Sponsored Programs Specialist job Coral Gables Florida
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Sr. Sponsored Programs Specialist Job

Employer Name: SpiderID: 10491326
Location: Coral Gables, Florida Date Posted: 5/7/2021
Wage: Negotiable Category: Education/Teaching/Training
Job Code: R100046958

Job Description:

The School of Education - Sponsored Programs has an exciting opportunity for a full-time Sr. Sponsored Programs Specialist to work in Coral Gables campus.

The Sr. Sponsored Programs Specialist coordinates administrative and financial functions for the assigned department. This position also oversees junior staff and takes on the review of more complex grant activities in order to ensure departmental compliance with applicable guidelines, rules, and regulations.


  • Provides technical assistance and guidance to faculty and administrators in the development and preparation of funding proposals.

  • Responds to general inquiries regarding sponsored program policies and procedures. Reviews grant applications to ensure accuracy.

  • Accesses applicable database(s) to verify regulatory compliance approvals before establishing of the project account.

  • Maintains the internal proposal documents and electronic records for assigned portfolio.

  • Processes and disseminates various non-financial post-award actions such as award notifications, amendments, and related documents. Assists in the coordination of the project closeout.

  • Coordinates with faculty on possible need for budget revisions to be consistent with award amount as received.

  • Reviews award terms and conditions and discusses flagged items with faculty.

  • Oversees all audits and bank reconciliations of petty cash accounts. Monitors sponsored programs subcontracting activity.

  • Submits to accounts payable all received and endorsed invoices and tracks timely payments by that unit.

  • Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.



Bachelor's degree in relevant field required

Certification and Licensing:

Not applicable


Minimum 3 years of relevant experience

Knowledge, Skills and Attitudes:

  • Skill in completing assignments accurately and with attention to detail.

  • Ability to analyze, organize and prioritize work under pressure while meeting deadlines.

  • Ability to process and handle confidential information with discretion.

  • Ability to work evenings, nights, and weekends as necessary.

  • Commitment to the University's core values.

  • Ability to work independently and/or in a collaborative environment.

Job Criteria:
Start Date:
Position Type: Full-Time Permanent
Years of Experience Required:
Education Required:
Overnight Travel:
Vacation Time:

Contact Information:
Contact Name: University of Miami Health System Company Type:
Company: University of Miami Health System

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