Operations Coordinator Job
|Employer Name: Graham Windham
|Location: Brooklyn, New York
||Date Posted: 4/9/2021
||Category: Social Services
25 Chapel Street, Suite 602, Brooklyn, New York 11201, Brooklyn, NY, US
Duties and Responsibilities but not Limited
The Operations Coordinatorís responsibilities span, but are not limited to, the following areas:
Monitor facilities (Brooklyn; Harlem and the Bronx) maintenance and physical plant issues working with Central Administration to address and resolve issues in a timely fashion.
Liaise with team leaders, managers and department heads to learn departmental needs and goals.
Maintains records of daily operations, as well as departmental documentation as required to fulfill operations of the Preventive programs.
Assure all facility environments are safe, aesthetic and conducive for staff and families.
Manage vehicle log for Preventive usage.
Coordinate Program purchasing with central administration Purchasing Department.
Manage all program purchase requisitions and prepare invoices for payments
Prepare consultant contracts ensure contracts are in line with budget.
Track and monitor all IT equipment for staff (i.e. Laptops, Cell Phones etc.).
Coordinate with MIS/IT needs and work with central IT department to assist in resolving issues MIS/IT tracking tickets etc.
Collaborate with Central Operations and IT on projects as assigned.
Work with outside vendors, consultants, agencies or resources as required.
Manage all Preventive Programs case records closure tracking system and send to storage in a timely fashion and retrieve as needed for auditing
Recruitment and Selection:
Work closely with the preventive department heads and hiring managers to compose and monitor job descriptions.
Conduct initial applicant screenings and review resumes of potential candidates, ensuring compliance with employment requirements and labor laws
Initiate and conduct reference check via the online reference check tool, SkillSurvey
Maintain reporting data for staff vacancies and hires
Coordinate with directors to schedule interviews and conduct follow-ups with potential candidates.
Process pre-hire packets to submit to Operations Manager for review and submission to VP.
Compile monthly management reports, analyzing and projecting vacancies in programs.
Planning and organizing Family back to school and Holiday events, in collaboration with the Development team.
Track Preventive staff roster for equipment and training and provide monthly report to the team.
Liaise internally with ACS and OCFS for staff training via STARS database.
Coordinate training for the division in collaboration with senior management team.
Other duties as assigned by Supervisor.
A minimum of three (3) years of direct experience in Operations. Human Resources experience a plus.
Strong Computer skills (Excel, Word, PowerPoint, Outlook)
At least one (3) year of experience working directly with families and children.
Excellent written and verbal communication skills.
Proven ability to plan and deliver high quality work within deadlines
Ability to work collaboratively and effectively on a team with peers and across programs
Ability to successfully manage several projects simultaneously in fast-paced work environment.
Ability to remain calm and composed under stress
Ability to take directions and respond appropriately in a crisis situation;
Ability to respond to telephones and other auditory stimulation
Ability to work well with people diverse cultures including recent immigrants, non-English speakers; and LGBTQ children, youth parents and parents
Commensurate with Experience
Graham is an equal opportunity employer. All qualified applicants are invited to apply. Graham Windham offers eligible employees a comprehensive benefit package including medical, dental, and vision coverage, paid time off, holiday pay, retirement savings plan, and much more.
Position Type: Full-Time Permanent
Years of Experience Required: 3
Education Required: Bachelors
Vacation Time: More Than 3 weeks / year
Health/Dental Benefits, Retirement Benefits, Paid Holidays, Vacations, and Sick Leave, Life and/or Disability Insurance
Web Site: http://www.graham-windham.org
|Contact Name: Heather Whyte
||Company Type: Employer
|Company: Graham Windham
|State: New York