Deputy Town Clerk job Grand Chute Wisconsin
Deputy Town Clerk job Grand Chute Wisconsin
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Deputy Town Clerk Job

Employer Name: Town of Grand Chute SpiderID: 10309079
Location: Grand Chute, Wisconsin Date Posted: 4/1/2021
Wage: 20.68 to 23.63 hr Category: Service Occupations
Job Code:
Number Of Openings: 1

Job Description:
Elections: Poll Worker recruitment, training and scheduling of over 100 election inspectors at 3 polling locations and Central Count for all elections, maintaining the statewide WisVote system with approximately 18,000 eligible Grand Chute voters, overseeing special voter registration days, accompany special registration deputies to nursing homes and assisted living facilities, managing absentee ballot process, ordering supplies for elections, testing electronic voting machines for accuracy (2-day process), publishing required election notices, answering requests from citizens regarding election process, performing post-election duties to reconcile the election information from Election Day.

Licensing: Process business licensing applications relevant to the Clerk’s Office and prints licenses using clerk software and maintains the business licensing database. Prepares agendas for the Licensing Committee and serves as recording secretary for the Licensing

Committee. Submits Special Event applications to the Special Event Committee for approval.
Finance: Process accounts payable and ACH payments via clerk software. Adds new vendors into software, and sends out W-9 requests. Enters credit card applications within the credit card program and helps with employees questions. Reconciles all employees’ credit card statements with receipts of purchase. Assists with budget preparation for Clerk’s office.

Public Meetings: Prepares Police and Fire Commission agendas and posts required notices. Draft and assemble meeting agendas/packets and transcribe minutes as directed. Serve as Board of Review Clerk, Community Development Authority Clerk, Sanitary District and Town Board Clerk during scheduled meetings in absence of the Town Clerk. Assist with the preparation of the Board of Review. Publish notices in accordance with Wisconsin State Statutes.

Administrative: Assist with municipal code maintenance. Proofread and write Clerk-related articles for the quarterly newsletter. Answer and route telephone calls, process Clerk’s Office mail, document management, and other customer service tasks.

Website and Social Media: Maintains Grand Chute’s website for the Clerk’s Office and Elections and posts updates on social media.

Open Records Requests: Assist with processing open records requests within an established time frame. Collects data from various departments and responds to requests.

Job Requirements:
●Wisconsin Municipal Clerk Association Certification or ability to obtain.
●Ability to professionally communicate orally and in writing with the Town Board, Town Clerk, residents, public officials, administration, and all town staff.
●Ability to provide guidance, assistance and/or interpretation to others such as co-workers and the public on how to apply policies, procedures, and standards to specific situations.
●Ability to utilize a variety of references, descriptive and/or advisory data and information such as reports, logs, resolutions, agendas, minutes, statistical reports, voting guidelines, statutes, ordinances, procedures, and non-routine correspondence.
●Ability to perform addition, subtraction, multiplication and division; and to calculate percentages and decimals.
●Ability to carry out instructions furnished in written, oral, or diagram form.
●Ability to exercise the judgment, decisiveness, and creativity required in situations involving the evaluation of information against measurable or verifiable criteria.
●Ability to multi-task and complete assignments in an environment with frequent interruptions.
●Skilled at providing excellent customer service.

Job Criteria:
Start Date: 5/17/2021
Position Type: Full-Time Permanent
Years of Experience Required: 5
Education Required: High School
Overnight Travel: None
Vacation Time: Negotiable / Other

Job Benefits:
Health/Dental Benefits, Retirement Benefits, Paid Holidays, Vacations, and Sick Leave, Life and/or Disability Insurance, Other Benefits

Company Profile:
Grand Chute, population 23,227, is located in Wisconsin's Fox Cities region, a metropolitan area of 370,000 residents. With a tax base of $2.3 billion, Grand Chute is the area's commercial and retail center. The Fox River Mall anchors a regional shopping, hospitality, and entertainment district. Grand Chute is home to the main campus of Fox Valley Technical College; Fox Cities Stadium (featuring the Wisconsin Timber Rattlers Class A affiliate of the Milwaukee Brewers); Gordon Bubolz Nature Preserve; several community and neighborhood parks; and, an extensive network of pedestrian and bicycle facilities. The community features a strong and diverse employment base. Among our major employers are: Pierce Manufacturing, Presto Products, McCain Foods USA, Dixon Ticonderoga, and Werner Electric.

Contact Information:
Contact Name: Susanne R Brinkman Company Type: Employer
Company: Town of Grand Chute
City: Grand Chute
State: Wisconsin
Zip: 54913
Web Site:

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