Executive Assistant - Executive Resume Search
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Executive Assistant Resume


Desired Industry: Executive SpiderID: 81869
Desired Job Location: Appleton, Wisconsin Date Posted: 3/3/2019
Type of Position: Other Availability Date: any
Desired Wage: $55,000.00
U.S. Work Authorization: Yes
Job Level: Experienced with over 2 years experience Willing to Travel: Yes, 25-50%
Highest Degree Attained: Other Willing to Relocate: Yes


Objective:
To find a position that will allow me to utilize my varied knowledge, skills and experience.


Experience:
March 2012 ˇV November 2018
Executive Secretary, Talent Development & HR ThedaCare, Appleton, WI
Provide day-to-day administrative support to the Talent Development team to include; scheduling meetings, preparing materials and documents, ordering and maintaining assessment and other proprietary materials, and payroll administrator for Talent Development & Organizational Effectiveness and often the broader HR staff.
Assessments ˇV Administer the distribution, scoring and processing of reports for OD assessments and providing the staff with progress status. Proactively follow up with individuals to complete the assessments as required to meet established timelines.
Survey ˇVEnter department structure information for entire system into Advisory Board site and assign access to survey results/reports as appropriate
Courses/Models/LP ˇV Coordinate calendars with staff faculty, schedule venues, enter course registration information into LMS and upon completion of session, update attendance information in LMS as part of employeeˇ¦s record.
In Touch/Caring for Success ˇV Assisted in launching the In Touch Advisory Committee and have continued to provide administrative support to that initiative. Responsible for updating current metrics on the Caring for Success web page in addition to being the point of contact for that program.
Prioritized variety of work assignments to ensure time critical assignments were completed within the established schedule and available for management.

June 2008 ˇVMarch 2012 ThedaCare Center for Healthcare Value, Appleton, WI
Executive Assistant
Provided a variety of functions in support of forming the ThedaCare Center for Healthcare Value to include preparing and processing requirements to establish; By-Laws, Articles of Incorporation, Federal Tax ID number and Not-for-Profit status with IRS, and bank and vendor accounts. Worked with vendor to create website and collateral materials for new business. Initially maintained and updated website and blog as needed.
Other than CEO, was only employee of the Center for the first year, acting as primary point of contact for any and all administrative functions associated with the Center while supporting the CEO by scheduling meetings, appointments, travel arrangements, preparing correspondence and materials including managing Board communication, files, meeting schedule and materials for the Board.
Prepared articles for submission to various publications ensuring they were in format dictated by publication to include two books, and a number of other initiatives and collaborations.
Worked closely with Bottom-Line Marketing & PR throughout my tenure at the Center for marketing and public relations needs. Frontline for promoting and establishing the Center at its inception.
Supported the formation of the Healthcare Value Leaders Network, coordinating site visits with ThedaCare as well as member organizations.

January 2001 - June 2008 ThedaCare, Appleton, WI
Executive Secretary
Provided day to day administrative support to CEO and other Senior Leadership staff as needed to include: managing calendars, and preparing meeting materials and presentations. Assisted CEO with many facets of support as needed to facilitate his role in the organization as well as the community.
Acted as liaison for Board members to include Board and committee meeting schedule, producing and distributing materials, board member orientation and recognition.
During tenure in this position, was also primary administrative support at various times to: CIO, CFO, Sr VP Home Care & Senior Services, VP of Quality and physician recruiters.
Established and participated in Communications team and other organization and community projects.

March 1999 - January 2001 ThedaCare, Appleton, WI
Executive Secretary
Supported the Sr VP of Strategic Planning and Marketing, marketing department manager and marketing staff with day-to-day administrative support, scheduling meetings, creating documents, presentations and a variety of other tasks in support of community projects.
Supported many tasks associated with company's name change which required re-creating and replacing all of the organization's marketing materials, brochures, forms, letterhead, logos, bill boards, signage as well as communications to patients, vendors, business associates and community organizations needed to implement the new brand.

1993 ˇV 1999 Work History U.S. Government
U.S. Department of Justice/U.S. Attorneyˇ¦s Office Grand Rapids, MI Legal Secretary
Provided support to criminal division of U.S. Attorneyˇ¦s office to include maintaining case files, preparing briefs, motions, memoranda, subpoenas, exhibits and other material needed for legal proceedings in accordance Department of Justice Federal Court regulations.

Department of Defense, Battle Creek, MI Secretary
Provided administrative support to the Defense Reutilization and Marketing Service, Human Resource Training Division in preparation of their upcoming consolidation and relocation.

Department of the Air Force, HQ 12th Air Force IG Tucson, AZ
Secretary
Performed a variety of administrative duties in support of the HQ 12th Air Force Inspector General and staff of 30 to include arranging travel, meetings and preparing correspondence, briefings and materials for high level AF officials to include the Secretary of the Air Force. Traveled with IG team during inspections managing a work center and supervising eight personnel responsible for compiling, editing and publishing a 100 + page report prior to departing inspected base and later disseminated throughout the Air Force.

Department of the Air Force, 355th Ops Group Tucson, AZ Secretary/Test Administrator
Issued, graded and processed 2,000 proficiency tests to air crew members. Managed files to include classified materials pertaining to electronic combat warfare.
Provided administrative support to Standardization & Evaluation team, to include preparing performance reports and commendations, which are weighed upon heavily when memberˇ¦s record is reviewed by promotion board.

Department of the Air Force, AMARC Tucson, AZ Secretary
Provided administrative support to the Process out Team Chief of the Aircraft Maintenance and Regeneration Center (AMARC), commonly referred to as the ˇ§Bone Yardˇ¨. Responsible for administrative support functions associated with preparing stored aircraft for resale to the Department of Defense as well as U.S. allies throughout the world.


Education:
Completed over three years of undergraduate studies. Attended the following institutions:
„X Eastern Michigan University ˇV Ypsilanti, MI
„X University of Maryland ˇV RAF Bentwaters, England campus
„X Pima Community College ˇV Tucson, AZ
„X Kellogg Community College ˇV Battle Creek, MI


Affiliations:
„X Member of U.S. Air Force National Guard 1990 - 1994
„X Attended USAF Basic Military Training 1989
„X Issued government Secret SAR (Special Access Required) security clearance


Skills:
Proficient with MS Office Suite, HR Connect, Lawson, SharePoint, Halogen, LMS
Ability to organize, prioritize, multi-task and work under pressure
Excellent communication skills
Skilled at learning new concepts quickly
Extensive experience working with classified, confidential and sensitive material and subject matter


Additional Information:
„X U.S. Department of Justice Special Achievement Award - 1998
„X U.S. Department of the Air Force Quality Step Increase - 1997
„X HQ 12th Air Force Civilian Employee of the Quarter - 1996
„X Davis-Monthan AFB, Information Manager of the Quarter, Civilian Category - 1996
„X U.S. Air Force Performance Award; 1992, 1993, 1994, 1995, 1996, 1997
„X U.S. Air Force Certificate of Achievement - 1993
„X RAF Bentwaters Civilian Employee of the Quarter - 1992


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