Administrative Executive Assistant - Secretary Admin. Assistant Recept
Administrative Executive Assistant - Secretary Admin. Assistant Recept
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Administrative/Executive Assistant Resume


Desired Industry: Secretary/Admin. Assistant/Receptionist SpiderID: 77695
Desired Job Location: Jacksonville, Florida Date Posted: 7/20/2016
Type of Position: Full-Time Permanent Availability Date: Immediate
Desired Wage:
U.S. Work Authorization:
Job Level: Experienced with over 2 years experience Willing to Travel: No
Highest Degree Attained: Other Willing to Relocate: Yes


Objective:
I am looking to utilize the over 25 years of experience and skills I have acquired to support and strengthen company goals and objectives.


Experience:
SUNY Sullivan, Loch Sheldrake, NY

Assistant to the Associate Vice President of Planning, Human Resources and Facilities
8/2013 to 6/2016

•Set up classes both on and off campus (online and brick and mortar workforce trainings and grant trainings) including researching providers, overseeing budgets, staffing, negotiating contracts, authorizing payments, scheduling, reserving rooms, registering students, maintaining all required records.
•Monitor licensing exams in insurance and in real estate.
•Serve as campus liaison for College for Educational Enrichment Program for local MR/DD, set up courses and coordinate student registrations, maintain attendance and registration records, plan, coordinate and supervise annual College for Educational Enrichment Recognition Ceremony for students, staff, community and family members.
•Oversee and maintain NYS Department of Health EMT and CFR records and submit required paperwork to continue certification as a NYS EMS education provider.
•Assist in training needs-assessments and workforce skills surveys for existing and new businesses
•Train new support staff within the department.
•Assist in preparing grant applications and administering approved grants.
•Office manager: act as department liaison with administrative and academic officers at the college, as well as faculty, staff, students and community members; maintain confidential personnel files; review equipment and space needs and make recommendations for the utilization of space, arrange for the construction and modification of offices as required; clarify and interpret policies and procedures for the department; provide backup coverage and support for the campus human resource office and the purchasing agent.
•Supervise and evaluate the Facilities Support Assistant and the Facilities Support Technician and provide backup coverage for both positions (including operation of the Pitney Bowes postage meter and switchboard).
•Assist in the development of department goals, objectives, and systems, in the establishment of departmental measurements that support the college’s strategic goals, and in the preparation and administration of the annual budget.
•Review and recommend work methods and procedures to improve efficiency and effectiveness.
•Serve as campus representative on the College for Educational Enrichment Advisory Board, as a member of the campus Events Committee. Chaired search committees for the Assistant Director of the College of Educational Enrichment.
•Member of the college’s Strategic Planning and Institutional Assessment Committee, assisting in developing a fully functioning campus strategic plan incorporating recommendations made by the accrediting body (Middle State Commission), setting campus policies, metrics, and various goals.

Assistant to the Dean of Workforce Development, Continuing Education and Lifelong Learning
1/2004 to 8/2013

•Set up classes both on and off campus (online courses and traditional classroom adult continuing education and lifelong learning classes, workforce trainings, grant trainings) - See Above.
•Served as campus liaison for College for Educational Enrichment Program - See Above.
•Office manager: trained new office staff and maintained confidential personnel records.
•Implemented new department email marketing program, designed and created newsletters, fliers and small brochures.
•Oversaw and maintained NYS Department of Health EMT and CFR records and submitted required paperwork to continue certification as a NYS EMS education provider.
•Maintained department web page and Facebook page.
•Served as campus representative on the College for Educational Enrichment Advisory Board, and as a member of the campus Events Committee, the SUNY Sullivan 50th Anniversary Planning Committee (2012-2013), and the Sullivan Non-Profit Summit Leadership Steering Committee (2012-2013). Also served on the SUNY Sullivan Middle States Subcommittee 6 for college reaccreditation (2011-2012), on search committees for a variety of administrative college positions, and as a past member of the Regional HazMat Committee 2005-2006 (assisted in writing and submitting their federal grant proposal).

Administrative Secretary, Division of Liberal Arts: Humanities and Social and Behavioral Sciences
10/1999 to 12/2003

•Coordinated the needs of nine different departments and 15 different degree programs.
•Supervised and/or trained over 50 full-time and part-time faculty members (on and off campus).
•Completed the Financial Aid Verification Report for SUNY every semester.
•Maintained confidential personnel records within the division.
•Supervised and trained secretaries in three departments, as well as numerous student aides.
•Developed and presented orientation sessions for new faculty within the division.
•Worked with division chair and registrar’s office in staffing and in scheduling classes.
•Involved with numerous successful grant writing efforts, including SUNY and VOED funding and with program accreditation and re-licensing from the Department of Social Services and the State Education Department.
•Advised and assisted students in the registration process.
•Created faculty information sheet for division, utilized in the College Faculty Handbook.
•Created PowerPoint presentation for Freshman Orientation, fall 2000.



Education:
SUNY Sullivan, Loch Sheldrake, NY
-AAS in Business Administration with Honors
-Account Clerk and Computer Operator One-Year Certificates
-Outstanding Student Awards in Accounting, Computer Operator, and Business Administration
-President's & Dean’s Lists

CERTIFICATES OF COMPLETION:
-Introduction to and Intermediate Microsoft Excel
-Writing Effective Grant Proposals and A to Z Grant Writing
-Web 2.0 Marketing Strategy, Development & Implementation
-Creating Web Pages I and Designing Effective Websites
-Supervision and Management I & II


Skills:
−Strong supervisory, training and leadership skills
−Ability to handle multiple assignments and meet deadlines
−Strong analytical and organizational skills
−Crisis management skills
−Excellent interpersonal and communication skills
−Computer Skills: MS Office, Outlook, Gmail, Internet Explorer, Google Chrome, FireFox, Windows platforms, AS 400, Jenzabar EX
−Specialties: Office management, team building, event planning, customer service



Additional Information:
INTERESTS:
Social media development, business management, human resource management, grant writing, internet-based genealogy research


Reference:
Available upon request.


Candidate Contact Information:
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