Administrative Assistant - Secretary Admin. Assistant Receptionist Res
Administrative Assistant - Secretary Admin. Assistant Receptionist Res
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Administrative Assistant Resume


Desired Industry: Secretary/Admin. Assistant/Receptionist SpiderID: 76151
Desired Job Location: Baltimore, Maryland Date Posted: 9/13/2015
Type of Position: Full-Time Permanent Availability Date:
Desired Wage:
U.S. Work Authorization: Yes
Job Level: Experienced with over 2 years experience Willing to Travel: Yes, 25-50%
Highest Degree Attained: Bachelors Willing to Relocate: No


Experience:
*Contractual positions listed separately

April 2015 - Present, Project Administrator, Ascellon Corporation
•supporting Project Managers, Executive-level Management and Surveyors on contract with Centers for Medicare and Medicaid Services and Department of Veterans Affairs
•assisting project team with document formatting, publishing, survey materials and project deliverables
•assisting with completion of status reports, monthly and quarterly reports, and other communications as needed
•updating project trackers, monthly reports and time log with information from surveys conducted at skilled nursing facilities
•saving and uploading project related documents to SharePoint, LAN, and Portal
•reviewing, approving and submitting surveyor expense reports to the Accounting Department
•collecting, tracking and maintaining surveyor licenses for State Veterans Homes and surveyor certifications for Veterans Administration TMS Training

November 2012 - March 2014, Administrative Assistant III, Notre Dame of Maryland University,
School of Pharmacy
•answered incoming calls
•scheduled appointments/managed calendars
•processed monthly invoices for payment
•prepared expense reimbursements
•typed and updated expense reports
•copied, scanned and filed correspondence
•reserved meetings, conferences, travel and lodging
•renewed publication memberships
•prepared interview agendas

THE MARYLAND JUDICIARY

September 2004 - January 2011, Administrative Assistant
Circuit Court for Baltimore City, Chambers of Judge Emanuel Brown (January 2008 - January 2011)
District Court of Maryland, Judges’ Chambers (August 2006 - December 2007)
•answered incoming calls
•distributed mail and court documents
•processed violation of probation reports
•typed court orders, dictation, minutes
•composed letters to judges and attorneys
•scheduled and managed judges’ calendar
•prepared and maintained case files
•data entry of case information
•received and secured search warrants

September 2004 - August 2006, Administrative Assistant, Administrative Office of the Courts,
Department of Family Administration

•answered incoming calls
•received and distributed mail
•processed monthly invoices
•updated expense reports
•conference coordination assistance
•prepared conference packets
•reserved travel and lodging
•typed meeting minutes

OFFICES OF ELECTED OFFICIALS

March 2002 - April 2003, Executive Assistant, Senator Mark Dayton, U.S. Senate, Minnesota
•answered calls for the director and scheduler
•typed dictation, meeting requests and travel notes
•prepared the Senator’s daily briefing book
•responded to constituent mail and maintained constituent files

April 2001 - March 2002, Administrative Assistant, Governor Parris N. Glendening, State of Maryland
•answered high volume of calls
•distributed mail and faxes
•drafted constituent correspondence
•submitted invoices for payment
•created and maintained files
•reserved travel and lodging
•scheduled conference calls
•ordered supplies and services

April 1996 - April 2001, Staff Assistant, Congresswoman Maxine Waters,
U.S. House of Representatives, 35th District - California

May 1987 - March 1995, Clerical Staff Assistant, Congressman Kweisi Mfume,
U.S. House of Representatives, 7th District - Maryland
•answered high volume of calls
•distributed mail and faxes
•drafted constituent correspondence
•maintained staff attendance
•scheduled tours and meetings
•assisted scheduler
•trained student interns
•inventory and purchasing

*CONTRACTUAL

December 2014 - April 2014, Administrative Assistant
Jones Networking - Maryland Transit Administration Mobility Certification Office
•photographing applicants and contractors
• printing identification badges
•entering, updating and reviewing client information
•collecting fees for lost identification
•completing and submitting daily audit record report

April 2014 - October 2014, Administrative Assistant
TASC Technical Services - Northrop Grumman Corporation, Electronic Systems Law Department

•answered incoming calls
•distributed mail
•typed expense reports and payment vouchers
•scanned large volumes of information
•prepared information binders
•ordered office supplies
•updated various spreadsheets in Excel
•scheduled meetings in Outlook
•stocked law library as needed

June 2011 - November 2012, Investigative Analyst, Bureau of Alcohol, Tobacco, and Firearms
•database entry and retrieval of case information
•maintained and updated case files
•distributed mail to agents
•copied and scanned correspondence
•processed monthly charge statements

February 2011 - May 2011, Legal Secretary, Department of Labor, Licensing and Regulation
Office of Unemployment Insurance
•reviewed bankruptcy mail to determine status
•created and updated bankruptcy case files
•daily calculation of checks for submission to cashier
•assisted department attorneys with correspondence

October 2003 - August 2004, Administrative Assistant I, University of Maryland School of Medicine,
Dept. of Endocrinology, Diabetes & Nutrition

•answered department calls
•typed patient letters
•updated patient database and the department website
•prepared itineraries for guest speakers
•researched medical articles
•transcription as needed

PART-TIME

April 1995 - September 2001, Medical Office Assistant, Diane Lebedeff, Podiatrist
•scheduled and registered patients
•updated patient files and processed payments
•prepared patients for the doctor and assisted as needed


Education:
Notre Dame of Maryland University, Baltimore, MD - Bachelor’s Degree, Liberal Arts

Strayer Business College, Baltimore, MD - Business Diploma

Stevenson University (Villa Julie College) Stevenson, MD - Associate’s Degree,
Business Administration


Skills:
Bachelor-of-Arts Degree, May 2012. Diverse administrative work experience includes project and executive - level administration. Multi-tasked and efficient in a fast-paced environment. Maintains a punctual and reliable level of attendance. Discretion handling matters of sensitive and confidential nature.


Reference:
Available upon request.


Candidate Contact Information:
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