Office Manager/Executive Assistant Resume
|Desired Industry: Miscellaneous
|Desired Job Location: Danbury, Connecticut
||Date Posted: 12/8/2014
|Type of Position: Full-Time Permanent
||Availability Date: Immediate
||U.S. Work Authorization: Yes
|Job Level: Experienced with over 2 years experience
||Willing to Travel:
|Highest Degree Attained: High School/Equivalent
||Willing to Relocate: No
A digital savvy Office Manager/Media
Director with extensive experience
covering a wide range of increasing
administration, computer maintenance and
troubleshooting, social media
promotions, and event coordination.
BENAY ENTERPRISES, INC. Business
Management Firm 08/2006 – 08/2014
Starting out as an executive assistant,
I became the office manager for a
business management firm with 16
♦ Health Insurance: Set up and
maintained health insurance policies for
all of the clients, including shopping
policies, enrolling employees, and
♦ Business Insurance: Set up and
maintained business insurance policies,
including general business policies,
liability policies, workers compensation
and disability policies.
♦ Royalty Statements over 900
titles for Publishers: Gathered sales
from numerous distributors, gathered
distribution fees, and entered and
created final royalty statements.
♦ Office Duties: Ordered all
office supplies, advised on major
purposes – such as hardware and
software, and helped the staff with IT
problems, setting up office systems, and
♦ Worked extensively with IT
professionals in setting up networks,
work stations, and transferring/moving
all data/work stations to the cloud.
♦ Handled the correspondence for
the President of the company.
FOR BEGINNERS LLC. Book Publisher
08/2007 – 08/2014
I managed social media and promotion for
a publishing company with an average of
nine titles per year.
♦ Event Coordinator: located
venues and fairs to showcase the
♦ Social Media: used social media
as a resource for marketing the books,
such as Facebook (managing multiple
Pages), Twitter, Pinterest, Goodreads,
Tumblr, and LinkedIn.
♦ Promotion Materials: designed
and created catalogues, and other
materials – such as bookmarks, postcards
– to help market the publishing line.
CAROLE JOY CREATIONS Greeting Card
Publisher 01/2003 – 09/2005
As an executive assistant for a greeting
card company, I was responsible for the
♦ Handling account receivables and
account payables, including payments
with credit cards and C.O.D. orders,
overdue receivables and collections.
♦ Producing and maintaining
spreadsheets and cash analysis reports.
♦ Proofing and editing greeting
cards, order forms, brochures, and
♦ Working with printers and other
suppliers on printing specifications,
costs, and layouts of greeting cards.
♦ Handling the correspondence of
the President of the company.
♦ Working with customer service
taking orders, processing credit cards,
and taking orders for retailers and
AVIATION INTERNATIONAL NEWS Aviation
Magazines Publisher 03/2000~06/2002
Executive Assistant to CEO
As Executive Assistant to the CEO, of a
large trade magazine publishing over 25
editions per year, as well as support
for four additional sales personnel, I
was responsible for providing the
♦ Handling of all confidential and
personal issues for CEO, including
preparation and editing of all
♦ Prepare special reports and
budget allocation for CEO of monthly and
year-end information to be distributed
♦ Prepare correspondence and sales
proposals for sales staff.
♦ Create advertising materials for
♦ Responsible for completion of
year-end report working directly with
CEO on wording, editing, and printing.
♦ Troubleshoot computer problems
for a staff of 12 on a day-to-day basis,
research and propose new software, and
meet monthly with outside computer
support to resolve problems and
♦ Travel with Production Manager
to various conventions to assist in
printing of 3 daily magazines on site.
Page count of 124 to 164 pages each
♦ Knowledge of printing and
assisting CEO with buying of printing
both in this country and internationally
(i.e., Paris, Geneva, London, Dubai,
♦ Assist in travel and lodging
arrangements for CEO and other
M. Scott Peck, M.D., P.C. Author and
As office manager for the renowned
author and psychiatrist, responsible for
providing complete management and
direction of the following:
♦ Prepared, processed, and
documented expense and budgetary
♦ Coordinating the preparation and
processing of payroll, corporate, and
♦ Prepared, edited, and reedited
manuscripts for submission to publishers
for M. Scott Peck.
♦ Edited and prepared all personal
and professional correspondence,
speeches, and articles.
♦ Managed personal and corporate
financial accounts, including accounts
receivable, disbursements, and general
♦ Responded effectively to
clients’ needs in a professional,
Skills 2010 Microsoft Office Suite
(Word, Excel, Outlook, Publisher,
PowerPoint. Access), Social Media,
(Facebook, Twitter, Tumblr, Blogger,
Pinterest, LinkedIn, etc.), QuickBooks,
Available upon request.
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