Administrative Assistant - Biotech Resume Search
Administrative Assistant - Biotech Resume Search
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Administrative Assistant Resume

Desired Industry: Biotech SpiderID: 61455
Desired Job Location: Belleville, New Jersey Date Posted: 6/13/2012
Type of Position: Full-Time Permanent Availability Date: immediately
Desired Wage: 40,000
U.S. Work Authorization: Yes
Job Level: Experienced with over 2 years experience Willing to Travel: Yes, Less Than 25%
Highest Degree Attained: High School/Equivalent Willing to Relocate: No

ITT CORPORATION, Clifton, NJ 1-2007 – 12-2010
Executive Assistant
• Supported the Vice President of Business Integration
• Supported Senior Program Managers and Finance personnel
• Maintained Sales and Order Worksheets in FROST System
• Attended monthly Sales and OI meetings to record sales rationale
• Maintained and logged bi-monthly Financial aged receivable reports
• Scheduled meetings in Outlook
• Utilized Concur for expense reports
• Prepared, edited and produced PowerPoint presentations
• Maintained, tracked and charted weekly spending forecasts using Excel and FROST
• Produced expense reports for V.P., Program Managers and direct reports to the V.P.
• Coordinated domestic and international travel arrangements in addition to air fare, hotel and transportation
• Produced and maintained labor adjustment requests
• Reconciled monthly procurement card purchases
• Assisted other Program Managers when needed
• Ordered kitchen items, stationary items and maintained the coffee supply area

ROCHE LABORATORIES, INC., Nutley, NJ 0 2/99 – 11/06
Executive Assistant - Oncology Marketing Team
• Provided support for Dept. Executive Director, 2 Product Director’s and Product Promotion Manger
• Maintained calendars using Outlook
• Coordinated domestic and international travel arrangements in addition to air fare, hotel and transportation
• Expense Reports for all 3 principles using Gelco
• Created and updated yearly convention sheets for both internal and external personnel
• Coordinated mailing of FRO binder updates to the Oncology field force
• Consolidated and maintained speaker spreadsheets in Excel for Xeloda
• Coordinated mailing of audio tapes to the field force on a monthly basis
• Produced and managed several Excel spreadsheets in databases for the Oncology Team as well as the field which serve as useful guides for mailings which contributed to the marketing success of Xeloda.
• Was a key contact to the pharmacies and wholesalers in regards to order fulfillment during FUDR and Vesanoid shortage crisis.
• Updated, and maintained the Oncology intranet site
• Managed and distribute yearly Xeloda sample forms to all field personnel
• Managed, maintained, typed and tracked Independent Education Grants for the Xeloda Product Team for 5 years before they moved to the Medical Affairs department
• Was the key lead person for the Oncology Marketing Team’s Breast Cancer Awareness Day and Colorectal Cancer Awareness Day activities?
• Provided back up in the absence of other Administrative Assistants within the Oncology Department.

• Microsoft Office: Word, Excel, Access, PowerPoint, Outlook
• E-Z Web
• Microsoft Project
• Windchill
• Gelco
• Cliqbook
• Concur
• Visio
• Typing speed of 70-80 w.p.m

Available upon request.

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