Admin - Secretary Admin. Assistant Receptionist Resume Search
Admin - Secretary Admin. Assistant Receptionist Resume Search
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Admin Resume


Desired Industry: Secretary/Admin. Assistant/Receptionist SpiderID: 61202
Desired Job Location: New York, New York Date Posted: 6/4/2012
Type of Position: Full-Time Permanent Availability Date:
Desired Wage:
U.S. Work Authorization:
Job Level: Experienced with over 2 years experience Willing to Travel:
Highest Degree Attained: Willing to Relocate:


Experience:
USA Today
(New York, NY)
11/2011- 02/2012
Administrative support to Senior Vice
President of Multimedia Sports Sales
Calendar management - reserved
conference rooms, organized meetings,
interviews, workshops/offsite(s).
Handled important and confidential
information; sorted through manager’s
emails and addressed pressing items
Arranged travel, commutation and
entertainment via online tool and
processed travel and entertainment
reports.
Answered and screened phones, provided
messages to managers; logged phone
calls, routed calls.
Copy, file/archive, scan, fax, print,
collate, mail sort/distribute, ensure
supplies are stocked, call in and enter
in technology/telecommunication requests
including purchases
Create and update org charts in MS PPT,
create and update contact list, assist
with editing, creating and analyzing
data in excel and powerpoint,


American Express
(New York, NY)
06/2011- 08/2011
Administrative support to two Vice
Presidents in Human Resources
 Calendar management entailing
reserved conference rooms, organized and
arranged events such as luncheons,
anniversaries dinners, meetings,
interviews, workshops/offsite(s) and
post events/activities.
 Handled important and
confidential information; sorted through
manager’s emails and addressed pressing
items
 Arranged travel, commutation and
entertainment via online tool and
processed travel and entertainment
reports in Concur
 Answered and screened phones,
provided messages to managers; logged
phone calls, routed calls; provided
employee information
 Copy, file/archive, scan, fax,
print, collate, mail sort/distribute,
ensure supplies are stocked, call in and
enter in technology/telecommunication
requests including purchases
 Create, update org charts in MS
PPT and MS Visio, update contact list
and out of office/time off records in MS
Excel, assist with updating, editing
documents in MS PPT and create slides
for HR in MS PPT
Data Analysis for reports ran from
Peoplesoft 9.1

Bank of America Merrill Lynch
(Jersey City, NJ/New York, NY) 12/2000
– 04/2010
Administrative support to Senior Mgmt in
various departments ranging from
Technology, Human Resources, Finance and
Business Continuity
 Calendar management entailing
reserved conference rooms, organized and
arranged events such as luncheons,
anniversaries dinners, meetings,
interviews, workshops/offsite(s) and
post events/activities.
 Handled important and
confidential information; sorted through
manager’s emails and addressed pressing
items
 Arranged travel and processed
travel and entertainment reports
 Answered and screened phones,
provided messages to managers; logged
phone calls
 Copied, filed/archived, scanned,
faxed, printed, collated, mail
sort/distributed, ensured supplies are
stocked, called in and entered in
technology/telecommunication requests
including purchases
 Maintained conference room, copy
room, printers and fax machines
 Created, updated org charts in
MS PPT and MS Visio, updated contact
list and out of office/time off records
in MS Excel, updated and maintained
headcount as well as open requisitions
to fill roles in MS Excel, assist with
updating, editing documents in MS PPT
and create slides for HR in MS PPT
 Entered tickets to onboard and
off-board employees/consultants for
group including network log-ins and
application access as well as enter
tickets to make employee data changes in
HR database or fill out HR inquiry forms
 Updated finance system with cost
centers and/or mgr changes, processed
invoices and sourcing contracts
 Coordinated with Corp RE Planner
on moves, floorplan/rentbooks updates,
analyzed vacancy reports, strategized on
locating individuals and groups
 Collected, organized, and
completed spreadsheet in MS Excel with
travel plans for group to be reviewed
and/or approved

Contributions and Adhocs projects
engaged in and/or completed during
tenure at Legacy Merrill Lynch (Bank of
America Merrill Lynch MLPF&S)
 Communications: Sent e-
communications ranging from
announcements, updates to surveys to
entire line of business (an audience of
over 800+ and their business partners.)
Monitor mailbox, draft recognition award
messages to be sent to associates
 Human Resources - Transition
Advocate Team Member: joined in on conf
calls every two weeks and every month to
keep associates informed of HR related
information across various groups
globally as well as post information via
various methods
 Researched and created monthly
newsletter with relevant information in
leading sourcing and procurement
services around the world. Distributed
to group.
 Communications Acronym
Dictionary Administrator: Read, reviewed
and approved acronym submissions.
 Administrator for updates for
person profiles and compiled an outline
to start online education tool (training
technologists)
 Inputted new business contacts
into internal application (MATRIX) under
each manager profile.
 Windows NT Disinvestment
Exercise- Participated in conference
calls, prepared and researched data for
current users of Operating System
Windows NT 4.0 deployment/migration -
Coordinated with Project Manager to
ensure migration of all at the time
current users to Windows XP
 Participated in United Way
conference calls, brainstormed -
provided ideas for fund raising for
department, order supplies for fund


Education:
New York City Tech College
06/1997 – 06/1998
Liberal Arts

Baruch College
09/1998 – 09/2001
Computer Information
Systems


Skills:
Proficiency in: Microsoft Outlook, Word,
Excel, Power Point, Visio, and Internet
Explorer (Internal Applications - ARIBA
eRequest, Concur, Axiom, American
Express Travel, Timekeeping, RAQs
Knowledge in: HTML, Access, Project


Reference:
Available upon request.


Candidate Contact Information:
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