Executive Assistant/Secretary/Administrative Assistant Resume
|Desired Industry: Secretary/Admin. Assistant/Receptionist
|Desired Job Location: Fort Collins, Colorado
||Date Posted: 12/6/2011
|Type of Position: Full-Time Permanent
||Availability Date: When Hired
|Desired Wage: at least 40 k / yr
||U.S. Work Authorization: Yes
|Job Level: Management (Manager, Director)
||Willing to Travel: Yes, Less Than 25%
|Highest Degree Attained: Masters
||Willing to Relocate: No
Seeking Executive Assistant / Administrative Assistant/ Secretarial Position with or without Receptionist and Bookkeeping Duties.
High-performing, well-qualified, dedicated, energetic, innovative, articulate, professional with strong project management, facilitation, customer-service focused and relationship-building skills. Accomplished, detail-oriented individual with solid experience at all levels of positions projects including budgeting and administration. Effective in private business, in two different K-12 school districts, and the US Army Healthcare System in varied environments and positions. These differing positions and environments provide an unparalleled breadth of experience and perspective.
General Manager/Bookkeeping/Administrative and Personal Assistant, 02/2009 - Current
Aneka Jensen Interiors, LLC – Fort Collins, CO
Position was new without established guidelines or policies. Answer phones, greet clients, solve client problems, trouble shoot deliveries. Schedule meetings. Trusted financial adviser with full operational and signature authority, performed accounts receivable and payable operations, bank and credit card reconciliations. Technologically literate; familiar with MS Office Suite and QuickBooks Pro. Serves as first line of technical support with phone, PC and network systems. Served as personal assistant to company owner. Spearheaded and facilitated committees of employees, independent contractors and contract vendor to develop and/or revise website and search engine optimization and organizational policies and procedures. Doubled design-fee revenues by implementing billable time capture systems. Reduced expenses 30% through evaluating, recommending and implementing changes.
General Manager/Administrative and Personal Assistant, 02/2003 – 12/2008
Fort Collins Real Estate & Jensen Enterprises – Fort Collins, CO
Position was new without established guidelines or policies. During employment, company grew from two real estate agents to 9, with addition of in house accounting, commercial and residential property management. Served as licensed real estate assistant (license currently lapsed). Spearheaded and facilitated committees of employees, independent contractors and contract vendor to develop and/or revise website and search engine optimization and organizational policies and procedures. Answered phones, greeted clients, solved client problems. Scheduled meetings. Served as mentor to junior team members and company owner. Trusted financial adviser with full operational and signature authority, performed accounts receivable and payable operations, bank and credit card reconciliations. Technologically literate; familiar with MS Office Suite 2010 and QuickBooks Pro 2010 (Intermediate Level) and Real Estate Contract Forms. Served as first line of technical support with phone, PC and network systems. Served as personal assistant to company owner.
Nutrition Services Director / Cooperative Executive Director, 08/1991 - 12/2003
Adams Twelve and Windsor School Districts – Windsor and Thornton, CO
Developed and rolled out new policies and procedures standardizing operations in 37 separate locations with 175 employees and reduced employee turnover. Through committee leadership and facilitation, identified and implemented strategic initiatives to achieve multi-unit management achieving cost savings and enhanced employee satisfaction. Facilitated nutrition and facilities department discussions to develop standardized space and equipment standards for new construction. Served as an effective and active district representative during labor negotiations. Implemented student choice menus and healthful ala carte offerings strengthening enterprise money fund balances and enhancing customer satisfaction. Developed and implemented staff training. Fostered agreements with Colorado State University and The University of Northern Colorado for Dietetic Internship affiliations. The legacy achievement in both districts was the facilitation and creation of two, still-functioning Colorado school food service purchasing cooperatives. As the elected Cooperative Executive Director in both cases, coordinated with the United States Department of Agriculture, the Colorado Department of Education, our contracted legal advisor and multiple school districts to spearhead implementation of the cooperatives, the development and evaluation of the request for proposal, solicitation then award of the contract and, development and award of fifteen food purchasing contracts. The result was cost savings and compliance to United States Department of Agriculture purchasing guidelines.
Project Manager / Director Nutrition Services / Chief Clinical Dietetics / Chief Production Services,
US Army – Varied Locations, Continental US
As US Army Dietitian (retired Lieutenant Colonel), served as Staff Member or Chiefs of: Clinical Dietetics, Production, Nutrition Services, Project Manager and/or Contracting Officer at: Brooke Army Medical Center, San Antonio, TX, Fort Campbell, KY; Fort Belvoir, VA; Walter Reed Army Medical Center, Washington, DC; and finally Fitzsimmons Army Medical Center, Aurora, CO. Attended Officer Advanced Course, completed Command and General Staff College, and the US Army Baylor Masters Degree Program in Health Care Administration. The capstone project for the Masters Program evaluated the feasibility of implementing Home Health Care in a large San Antonio Hospital by interviewing various department directors. As the first individual assigned to a new position at the Pentagon, spearheaded development of war-time doctrine, equipment and food lists, supervised research and development of new hospital food products and portable tray lines. Chaired committee of all Armed Services Chief Dietitians (Army Navy, Marines, Air Force) to develop a single multi-service war-time diet manual. Assigned to evaluate designs of hospital food service departments and to develop design doctrine for all US Army Food Service design projects. Was always highly-rated, highly sought-after and highly-regarded among peers and superiors.
Baylor – San Antonio, TX, US - Masters in Health Care Administration
University of Southern California (affiliate location) – Fort Campbell, KY, US - Masters in Systems Management
University of Illinois – Champaign, IL,
Bachelor of Science Dietetics & Institution Management
Membership Coordinator/Newsletter Editor/Treasurer - Northern Colorado Celiac Sprue Association 2011- current
President - Rist Canyon Fire Department 2008-2009
Vice President, President, Past President, Industry Representative Colorado School Food Service Association
President - Colorado Dietetic Association, 2003-2004
Newsletter Editor - Rist Canyon Volunteer Fire Department 1993-1996
President - Northern Colorado Dietetic Association 1992-1993
Former Registered Dietitian in American Dietetics Association (Retired/Lapsed)
● Masters in Healthcare Administration and in Systems Management
● Group Facilitation
● Team Builder/Team Player
● Workflow Planning
● Systems and Process Development and Design
● Development of Training
● Public Speaking
● Cross Cultural and Generational Understanding
● Staff Development,Training, Motivation and Retention
● Big-Picture Focus and Vision
● Operations and Budget Management
● Contract and Vendor Negotiations
● Event Management and Promotion
● Schedule Travel, Speakers, Meetings
● Fast Learner and Quick Study
● Self-Directed, Self-Starter
● High Integrity and Loyalty
● Technologically Literate and Interested in Keeping Current
● Prepare Spreadsheets, Reports, Correspondence
Type 53 wpm
Skilled in technology (smartphones, business machines, computers) - serve as 1st line of tech support.
Intermediate user of MS Office applications 2010 EXCEPT very limited experience w/ Access.
Intermediate user of Quickbooks 2010.
Develop Policies, Procedures to include implementation
I love to work and inherited this trait from my father and grandfather who respectively worked into their 80’s. I have held high level management positions and am now content to provide administrative support to others. However, my ability to see the big picture, and think proactively will never diminish. I am cheerful, even-tempered, social, and love people. I am also well-spoken, professional, experienced, mature, and loyal. I understand the nature of business confidentiality and am skilled at negotiating in difficult situations.
As a retired Army officer (LTC), I do NOT need benefits.
Available upon request.
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