Administrative Assistant - Secretary Admin. Assistant Receptionist Res
Administrative Assistant - Secretary Admin. Assistant Receptionist Res
My Spider Scam Awareness Contacting Us F. A. Q.
 
Job Seekers
Search Jobs
Browse Jobs
Post a Resume
Job Alerts
 
Employers
Search Resumes
Browse Resumes
Post a Job

Administrative Assistant Resume


Desired Industry: Secretary/Admin. Assistant/Receptionist SpiderID: 47362
Desired Job Location: White Plains, New York Date Posted: 1/13/2011
Type of Position: Full-Time Permanent Availability Date: 11/17/11
Desired Wage: 60,000
U.S. Work Authorization: Yes
Job Level: Experienced with over 2 years experience Willing to Travel: Yes, Less Than 25%
Highest Degree Attained: High School/Equivalent Willing to Relocate: No


Objective:
A highly organized and detailed-oriented Executive Assistant with 25 years’ experience providing thorough and skillful administrative support to senior executives, including company presidents and CEO’s. Dedicated and focused; able to prioritize and complete multiple tasks and follow through to achieve project goals. Serve as a primary point of contact and liaison between management, sales teams, personnel, clients, and vendors. Maintain excellent written and oral communication skills, problem resolution abilities, and a high level of confidentiality. An independent and self-motivated professional with strong managerial and organizational skills.



Experience:
September 2008
to August 2010 Reliable Automatic Sprinkler Co., Inc., Elmsford, NY
Executive Assistant and Personal Assistant to the Owner, Vice President of Marketing and Sales Operations
• Provided administrative assistance for the Vice President/Owner.
• Maintained a high degree of confidentiality and discretion in regards to all matters and documents.
• Composed correspondence independently or from brief instructions.
• Screened all calls and respond directly to inquiries.
• Organized own work and set priorities.
• Acted as a liaison with all internal and external clients/departments.
• Assistant to Marketing Manager.
• Managed marketing budget.
• Assisted in the coordination, logistics and staffing of all trade-show exhibits.
• Prepared sales analysis reports.
• Arranged travel and all accommodations including comprehensive and detailed itinerary.
• Prepared and expedited travel and expense reports.
• Prioritized mail and if needed, obtained related backup materials.
• Made appointments and maintained Vice President’s calendar, schedule and arrange meetings.
• Coordinated all Corporate Events.
• Personal assistant to Owner of the corporation.

November 2007
to September 2008 Vornado Realty Trust, Paramus, NJ
Administrative Assistant to the Vice President
• Assisted the Vice President with confidential office administrative duties. Prioritized daily work assignments to meet crucial deadlines.
• Organized own work and set priorities.
• Took initiative to support the Vice President and the activities of the department.
• Composed correspondence independently or from brief instructions.
• Organized meetings by notifying participants; prepare agendas and required materials needed.
• Coordinated travel arrangements for Vice President as well as other executives.
• Prepared and expedited travel and expense reports.
• Prepared lease requests, proposals, and legal documents.
• Ensured updated leasing plans and other pertinent leasing materials are available.
• Updated status report for Vice President on pending leases on a weekly basis.
• Worked closely with attorneys on confidential matters to ensure the leasing process, from initial conception to execution.
• Established master lease files and distribute executed leases.



August 2003 to
March 2007 Pasta Cucina Corporation, Suffern, NY
Executive Assistant/Marketing Manager
• Performed a multitude of tasks relating to administrative duties for the principals of the corporation.
• Initiated correspondences independently for own signature or by appropriate management staff.
• Prepared travel and expense reports.
• Maintained accurate daily, monthly and yearly sales reports.
• Liaison with media and advertising.
• Determined and managed marketing budget.
• Delivered marketing activity within agreed budget.
• Monitored, reviewed and reported on all marketing activity and results.
• Developed pricing strategy.
• Created employee handbook for the corporation.
• Prepared weekly payroll for employees.
• Responsibilities also included working closely with the Director of Catering regarding catering operations for both in-house and off-premise events.
• Maintained all client files, composed event contracts and necessary records for all functions.
• Responsible for responding to customer inquiries to help in the developing of future business.

August 1999 to
August 2003 Western World Insurance Group, Franklin Lakes, NJ
Executive Assistant to the President and CEO
• Provided varied, responsible, and confidential administrative assistance for the President and CEO.
• Organized meetings by notifying participants, making room arrangements, preparing agendas and required informational materials; may attend such meetings prepared minutes or report to the CEO the outcome of such meetings.
• Made appointments and maintained President and CEO’s calendar, scheduled and arranged meetings.
• Coordinated all domestic and international travel for President and CEO and executives.
• Prepared travel and expense reports.
• Prioritized mail and if needed, obtained related backup materials.
• Initiated correspondence independently for President and CEO or by appropriate management staff. Reviewed material for completeness, accuracy, compliance with policies and procedures, and appropriate English usage.
• Organized own work, set priorities and met critical deadlines.
• Coordinated and attended corporate events and hospitality meetings for agents and brokers during industry conventions and association meetings.
• Worked with attorneys of the corporation on a daily basis.
• Managed the creation, development, distribution, and proper notices for Board of Directors’ meeting agendas and assigned preparation of materials and binders for all Board members.
• Compiled material from departments and created the presentation(s) to be delivered to the Board by the President and CEO as well as executives.
• Coordinated and attended all Board and Executive Committee meetings as well as made the appropriate travel arrangements for entire Board.

November 1985 to
July 1999 Minolta Corporation, Ramsey, NJ
Executive Assistant to the Senior Vice President (1996 to 1999)
• Performed a multitude of tasks relating to secretarial and administrative assistance for the Senior Vice President, including daily correspondences with sales and dealer community; the production of memos, bulletins, and various business letters to customers; maintained accurate daily; monthly and yearly sales reports; coordinated all international and domestic travel for Senior Vice President and executives.
• Prepared Travel and Expense reports.
• Assisted in the coordination, logistics and staffing of trade-show exhibits.

Executive Assistant to the Chairman and CEO – until July 1996
(Founder –Minolta’s US Headquarters/retired 1996).
• International Liaison between U.S. corporate office and parent company in Osaka, Japan.
• Primarily responsible for all private and confidential transactions between the two headquarters.
• Secondary responsibilities included administrative support to the Chairman and executive management.
• Organized meetings by notifying participants, making room arrangements, preparing agendas and required informational materials; may attend such meetings prepared minutes or report to the Chairman the outcome of such meetings.
• Maintained Chairman’s calendar scheduled and arranged meetings.
• Screened all incoming calls to Chairman’s office.
• Prioritized mail and if needed, obtained related backup materials.
• Composed correspondence independently or from brief instructions for Chairman. Reviewed material for completeness, accuracy, compliance with policies and procedures, and appropriate English usage.
• Organized own work, set priorities and met critical deadlines.
• Coordinated all international and domestic travel.
• Coordinated Corporate Events.
• Prepared Travel and Expense reports.
• Managed customer service at retail, professional and consumer levels; and assisted as well as participated in programs to increase public awareness.
• Assisted in the composition of Chairman’s autobiography “My Bridge to America.”




Education:
Tappan Zee High School
Orangeburg, NY


Affiliations:
Professional Associations:

Seraphic Society
National Association of Executive and Professional Women


Skills:
Computer Skills:

Thoroughly familiar with the latest versions of Microsoft Word, Excel, PowerPoint, Outlook, Lotus Notes, Visio, Microsoft Office
Publisher, Constant Contact, ACT, Stellent, IBS, Citrix, Toolkit, Photo Shop, GoldMine, Quick Books, Concur, AS/400.


Additional Information:
Personal Assistant Duties:

• Maintained all banking
• Dealt with Corporate and personal Attorneys
• Maintained social event calendars
• Maintained multiple household finances
• Responded to all invitations
• Philanthropic events
• Prioritized mail – office and personal
• Managed household staff
• Dinner parties including invitations, menu, table setting, entertainment (if requested), seating arrangements, place cards, flowers, staffing, etc
• Social events
• Corporate events
• Maintained household routines
• Doctor’s appointments
• Errands for family
• Personal shopping
• Planned siblings weddings- The Plaza and The Waldorf Astoria
• Arranged restaurant/catered events
• Maintained all college related responsibilities for all siblings
• Golf outings
• Country Club Memberships


Candidate Contact Information:
JobSpider.com has chosen not to make contact information available on this page.
Click "Contact Candidate" to send this candidate a response.


    





© 2019 Job Spider
Privacy Policy | CC Marketing Sites | Site Map | Links