Executive Assistant - Miscellaneous Resume Search
Executive Assistant - Miscellaneous Resume Search
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Executive Assistant Resume

Desired Industry: Miscellaneous SpiderID: 45183
Desired Job Location: yorba linda, California Date Posted: 10/28/2010
Type of Position: Full-Time Permanent Availability Date: 11/15/2010
Desired Wage:
U.S. Work Authorization:
Job Level: Experienced with over 2 years experience Willing to Travel: Yes, 25-50%
Highest Degree Attained: Willing to Relocate: No

Extensive Administrative experience in both large
and small business environments with a wide
variety of responsibilities.  Professional demeanor
with an ability to effectively manage multiple tasks,
meet deadlines and adjust to changing priorities
with continued attention to detail while
demonstrating poise, tact and diplomacy.  Ability to
multi-task and work with minimum supervision,
detail and result oriented with excellent
organization, communication and phone skills

February 2010 – Present – Executive Assistant, West
Coast University and American Career College,
Costa Mesa, CA
·         Report directly to Corporate COO, CFO,
CEO/President of West Coast University, and
President of American Career College
·         Perform all administrative responsibilities by
drafting correspondence and reports; communicate
with senior management, faculty, staff and
students; maintain multiple college President
calendars, as well as COO and CFO.
·         Maintain office records and budget; arrange
meetings, receptions, dinners, conference and
travel arrangements to ensure professionalism and
efficiency in all office operations
·         Serve as liaison with members of the Quarterly
Review Team, public/private officials, senior
management, staff and/or students by
communicating, gathering and relaying information
to/from the President’s, COO, and CFO
·         Maintain and deal discretely and ensure
security with large amounts of sensitive, highly
confidential and/or legal information concerning
Board, student, staff and campus affairs that may
be contained in minutes, letters and other
·         Schedule, organize and facilitate committee
meetings and events with appropriate offices and
agencies, advising/contacting participants or
invited guess, preparing agendas and programs,
arranging for audiovisual and associate support
·         Provide and coordinate research and
administrative support for special projects and
activities; prepare data and reports, compile
statistics and process various expenses for
·         Coordinate and maintain corporate
Philanthropic Charitable Giving Program
June 2008 – January 2010 – Sr. Administrative
Assistant, Wachovia, Irvine, CA (Now a Wells Fargo
·         Provided a variety of administrative support
functions for a Regional Banking Director, and 16
direct staff reports
·         First point of contact for incoming calls.
Managed all voicemail requests
·         Wachovia Retail Banking liaison with Wachovia
Volunteer Program and sponsored Charity and
Volunteer Events for Orange County, San Diego
County, and Inland Empire
·         Handled all customers/prospects (internal and
external) in a timely, courteous, and efficient
manner. Interact daily with managers and peers,
assist with departmental needs and special projects
as needed
·         Performed research, gathered data, produced
administrative reports, independently composed
memos and spreadsheets
·         Executed mail distribution, complete fax
requests and fax delivery, photo copying. Assisted
with meetings, conferences, travel arrangements,
and expenses
·         Managed inventory and budgets of 68 branch
offices for supplies and ensure office equipment is
July 2004 – June 2008 – Executive Assistant, Vident,
Inc., Brea, CA
·         Solely responsible for providing all
administrative support and liaison for CEO,
President & COO, Vice President & CFO,  Sr. V.P. of
Professional Development, Director of Business
Development, and the Vident Board of Directors
·         Coordinated all schedules, meetings, heavy
travel (domestic and international), expense report
processing, presentation preparation, and
scheduling of business and social events for senior
executive management
·         Compiled and prepare monthly data reports to
Department Heads
·         Interfaced with corporate Legal Counsel,
conducted research and maintained Corporate legal
files, Agreements and highly confidential and/or
sensitive material
·         Composed and responded to correspondence,
department reports and e-mails as appropriate
·         Maintained files for corporate Financial
Auditors, Corporate Minutes and documents
April 2003 to July 2004 - Human Resources
Director, Century 21 Superstars, Rancho Santa
Margarita, CA
·         Solely responsible for all aspects of Human
Resources for Corporate Office and 9 offices located
in OC
·         Implementation of Employee Policies and
·         Managed employee relations, benefits,
performance management, payroll entries,
timekeeping, workers compensation and safety
·         Maintained all employee and Real Estate
computer databases
·         Responsible for compliance with all Federal,
State, and local employment laws and regulations.
·         Maintained employee (100) and Real Estate
Agent (500) files
·         Routinely interfaced with Employment
Development Department, Department of Real
Estate, Department of Labor, Franchise Tax Board,
Legal Counsel, and State of CA Department of
Worker’s Compensation
·         Responsible for working with all levels of staff
and management
May 2001 to April 2003, Senior Office
Administrator, Gerald R. Thompson & Associates,
Yorba Linda, CA
·         Coordinated all day-to-day office operations
within a Private Investigation firm
·         Responsible for all transcription of reports,
letters/memos, and accounts receivable and
performed extensive investigative research
·         Required to act on behalf of owner of
company as authorized
·         Organized and arranged principle/client
meetings, conferences, travel and interfaced with
·         Provided administrative support to attorneys
and related legal reports, and provided testimony in
several civil cases
·         Prepared investigation reports for submission
to attorney’s and municipalities and ensured that all
pending deadlines were met
September 1995 - May 2001 – Education
Coordinator, Nobel Biocare, Inc., Yorba Linda, CA.
·         Maintained annual records for over 1,200
educational programs throughout the U.S. which
included shipments, material receipts, customer
payments and educational credits
·         Inventory Control – Maintained hardware and
software of all education programs
·         Interfaced via phone and in person with high
profile clientele and physicians throughout the
United States
·         Responsible for all letter, memos and reports
to clientele and educational interfaces with over 75
company Sales Representatives
June 1977 – March 1985 – Executive Administrative
Secretary Raytheon Company, Goleta, CA

High School, Some College

COMPUTER SKILLS:  Microsoft Office Programs, Excel,
Outlook, Lotus Notes, Word Perfect, Quatro Pro, Legal
Solutions, TimeSlips, Abacus, ACT, Intuit Payroll
System, Filemaker Pro, Visio, Access, Internet
Research,.  Typing:  80 wpm.

Available upon request.

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