Project Coordinator Resume
|Desired Industry: Building Trades/Construction
|Desired Job Location: Dardenne Prairie, Missouri
||Date Posted: 10/22/2010
|Type of Position: Full-Time Permanent
||U.S. Work Authorization:
|Job Level: Experienced with over 2 years experience
||Willing to Travel:
|Highest Degree Attained:
||Willing to Relocate:
CYNTHIA A. RUSSELL
949 Hampshire Heath Dr.
Dardenne Prairie, Mo. 63368
DBM Consulting, lnc., Littleton, CO August 2006 February 2009
DBM Consulting, Inc. is a commercial development firm specializing in GarageTown projects in the Colorado market. GarageTown is a commercial condo project for oversized storage in which units are individually owned typically for small business, RV, boat and car collections.
Accounting: Using QuickBooks Pro implemented accounting system to maintain accounts payable and accounts receivable and provide job costing for both the development company and project HOAs
HR and Payroll: Administered HR and Payroll processes.
Project Draws: Submitted monthly draw requests to investor and reconciled
Property Searches: Perform property searches within jurisdictions, gather property tax information, obtain property owner contact information, maps and other pertinent information
Entitlements: Assisted with due diligence, entitlement process, engineering development and submittal to the municipality for new projects
Bidding Process: Established bid list, performed proposal requests, document management, received and analyzed bid results in order to provide accurate recommendations for award
Project Coordination: Performed project administration to ensure that contracts, change orders and all sub contractor requirements were fulfilled and processed properly
Payment Application Process: Worked with Project Manager to approve monthly sub contractor applications for payment, ensuring that schedule of values were consistent with the work performed to date and that contract, change order and retention calculations were accurate
Other office responsibilities: Answering phones, making deposits, mail distribution, office supplies purchasing
Aardex Corp., Lakewood, CO April 2002 August 2006
Aardex Corp. is a commercial development firm which performed development, construction management and property management for both private and government leased facilities.
Managed Staff Workload: Established and prioritized work activities of Office Support Specialists. Assist in the development of job goals and measurement of the results
Staff Leadership: Plan performance expectations, monitor, and appraise the associates job results and performance in order to develop, and coach staff members.
Staff Development: Provide information, educational opportunities, and experiential growth opportunities in order to develop staff.
Budgeting: Formulated and presented work plans and provide budget inputs and recommend for the core operational components for annual board approval.
Define Supplier Goals/Performance Targets: Defined supplier goals and performance targets in order to maintain optimum inventory levels and control costs.
Office Equipment and Supplies: Make certain that purchase orders are properly completed and are appropriate in order to manage office equipment and supplies. Review and approve all requests for office expenditures including office supplies, office equipment, temporary staffing and petty cash. Develop and implement purchasing and inventory control procedures for office supplies and equipment in order to maintain adequate inventory and control costs.
Preferred Provider Lists: Track supplier/vendor performance and customer satisfaction in order to develop preferred provider lists. Assess vendor capabilities, select vendors, and develop alternative sources in order to acquire quality materials, products, and services for the organization and its needs.
Negotiate Contracts: Plan and negotiate contracts for office supplies, equipment and furniture, in order to document and agree on terms and conditions of doing business.
Executive Support: Plan and schedule meetings, conferences, and teleconferences in order to maintain executives calendar and appointment schedule. Prepare meeting minutes for Executive meetings. Document preparation and file management.
General Office Support: Assist with general office support in the absence of the Office Support Specialists, including reception, preparation and distribution of Marketing materials, mail distribution, and travel arrangements
Office Moves: Manage all office moves including the coordination of floor space design, the ordering of furniture, equipment and supplies, vendor selection for the movement of existing furniture, equipment and supplies. Coordinate with IT to ensure timely availability of telephone and computer equipment.
Cynthia Russell Page 2
Contract Administration Manager
Manage Staff: Hire, train and manage Contract Administration staff. Also assist in training of other construction personal according to policy and procedures established for the construction department.
Contract Administration: Make certain construction documents are properly completed and terms and conditions of purchases are appropriate in order to administer contracts.
Preferred Vendor Lists: Maintain current contact information for all vendors to ensure the ability to reach a vendor per geographical location when required.
Document Processing: Transcribe, format, input, edit, retrieve, copy, and transmit text, data, and graphics in order to produce meeting minutes, correspondences, documents, and contracts.
Maintain Files: Store and retrieve files in accordance with established procedures in order to ensure the timely access of information and records.
Planning/Scheduling: Plan and schedule meetings, conferences, teleconferences, and travel schedules in order to maintain staff or executive schedules.
Bid List Development: Create bid list, contact prospective bidders, document distribution and maintain database for the bid process
Reproduction of Documents: Facilitate the tasks surrounding vendor needs for reproduction of drawings and construction manuals.
Data Entry: Utilize Master Builder to input project information for billing and contract purposes.
Change Order Administration: Develop and track project change orders to ensure accountability and facilitation of change in the project.
HM Brown & Associates September 1997 November 2001
HM Brown & Associate is an automotive sales and leasing brokerage which specialized in negotiating automobile purchases rather than a typical auto dealership.
New Broker orientation: Administered State examination, submitted documentation to obtain sales licenses, training on credit reporting, sales and leasing loan rates and qualification requirement software
Maintain Broker database: Maintain client/sales database, transfer clients to new brokers.
Auto trader/Experian/rates calculator: Worked with vendors to provide accurate data to brokers.
Loan/Lease Rate Manuals: Prepare manuals for new brokers and provide current updates, and maintain master copies.
Weekly Sales Meeting: Schedule speakers, take minutes.
General Office Support: Assist used car department, reception, contract document processing, contract administration.
Sales Tax Audit Research: Extensive research and documentation of sales documents in preparation to dispute claims which resulted in significant reduction in additional tax liability.
Plan Events: Softball team, company picnic, Christmas party, Anniversary events.
Reconciling loan documentation: Complete reconciling spreadsheet for each transaction, verify all rates and loan qualifications for accuracy.
Preparing documents for loan processing: Prepare loan/lease packages with all required documents for disbursement.
Prepare Checks: Issue checks to state and local municipalities to pay all necessary sales tax due, to dealers to pay for auto purchases, and also to vendors to pay invoices for add on equipment.
Data Entry: Enter client, auto purchase, used car information into database.
University of Missouri 72 credit hours of general course studies
Mountain States Employment Council Management Training course
STRENGTH & SKILLS
Office Management Project Administration Procurement
HR & Payroll Administration Contract Administration Highly Organized & Efficient
Problem Solver Cost Accounting Accounts Receivable & Payable
Staff Leadership & Development Project Accounting Microsoft Office
Excellent Communication Skills Self-motivated Master Builder, QuickBooks
Strong analytical skills Critical Systems Thinking
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