Administrative Assistant Resume
|Desired Industry: Executive
|Desired Job Location: Boulder, Colorado
||Date Posted: 10/20/2010
|Type of Position: Full-Time Permanent
||Availability Date: 10-25-2010
||U.S. Work Authorization: Yes
|Job Level: Experienced with over 2 years experience
||Willing to Travel: Yes, 50-75%
|Highest Degree Attained: High School/Equivalent
||Willing to Relocate: No
Seeking to apply a diverse range of
skills based on experience in several
sectors, including for-profit, non-
profit, retail, business-to-business and
private education, to an Office
Manager/Executive Assistant position.
90octane Marketing Agency – Office
Manager, March 2005 to September 2010 –
Managed the office on a daily
basis and through two relocations.
Purchased and inventoried all
assets and supplies required for
Supported the Accounting
Acted as sole liaison between IT
vendor and staff to meet all technology
requirements and troubleshoot as
Led all new employees through
orientation and training schedules.
Directed human resources and
maintained personnel files.
Administered benefits and
coordinated annual review of services,
including health, dental, optical,
Planned conference attendance
and travel and facilitated membership
with business associations.
Excel Driver Services – Office Manager,
June 2001 to March 2005
Spearheaded the creation of
corporate documents, the business plan,
marketing collateral, school booklets,
curriculum and grading and evaluation
materials for the start-up organization.
Managed payroll and employee
Supervised all accounting and
human resource activities.
Led curriculum review, grading
and posting results to a private, secure
Acting School Administrator and
liaison with the State of Colorado
Private Occupational Schools
Established and maintained
exceptional levels of customer service.
OfficeTeam Temporary Services –
Administrative Assistant, March 2001 to
Grew position from a 3-day to 3-
month placement and transferred with the
partners to Excel Driver Services.
BCi Commercial Interiors – Showroom
Manager, December 1999 to February 2001
Managed operations at the new
location of the office furniture
Offered consistent support to
the sales staff with database updates,
Giza drawings, product sourcing,
research, scheduling of staff calendars
and client meetings and cataloging of
literature and files.
Provided customer service and
Jordy Carter – Administrative Assistant,
March 1998 to December 1999
Assisted the sales staff with
proposal entry, verification of imported
files, purchase orders, checking
acknowledgements and professional
communication with factories and
Processed financial information
for presentation to the billing
department, reconciled outstanding
issues and maintained archived files.
Was frontline liaison with
Barbara and Company – Inventory Control
Manager, June 1997 to March 1998
Processed and reviewed daily
sales receipts, reconciling purchased
items against sold goods.
Verified the receipt of goods
and assisted with tagging, price
corrections and markdowns.
Reconciled lay-away accounts.
Prepared quarterly inventory
counts at retail location, entered all
counts and reconciled discrepancies.
Verified and entered daily and
weekly reports, processing accounts
Desks Incorporated – Inventory Control
Manager, August 1996 to June 1997
Drove inventory correction and
research of any discrepancies.
Prepared the annual inventory,
processing information and presenting to
Determined the causes and
effects of inventory variances and
proposed corrective solutions to the
Reviewed returned and damaged
goods that were to be returned to stock
or billed to the sales staff on a daily
PRO, Incorporated – Bookkeeper /
Showroom Manager, August 1990 to July
Directed bookkeeping activities,
seamlessly transitioning from a manual
to computerized system.
Oversaw inventory control,
payroll and meetings with the auditor on
a quarterly basis.
Managed all aspects of the
showroom, clientele sales and the
library and files.
Prepared for meetings and
functions held in the showroom as well
as client presentations
Was primary liaison between the
factories and clients.
The Denver Partnership – Manager of
Office Operations, October 1983 to July
Progressed from Accounting
Assistant, with full charge of
bookkeeping and general ledger, to
Controller, overseeing accounting
functions and periodically presenting to
the Boards of Directors.
Transitioned into an operations
role, which entailed human resources,
benefits analysis oversight of office.
Supervised receptionist and
office administrator and acted as
liaison between the administrative staff
Warren Occupational & Technical Center -
Computer Operations and Accounting
Red Rocks Community College - General
Metro State College – Accounting and
Accounting: A/P, A/R, P/R, G/L
Reconciliations (Credit Card, Banks,
Expense, Petty Cash), Budgeting, Audit
Liaison, Inventory Control Management,
Purchasing, Expense Review
Human Resources: Hiring Process,
Staff Orientation and Training, Employee
Manual Updates, PTO Management, Benefits
Administration and Annual Renewal Bid
General Office: Management of
Office Systems; Organization and
Scheduling of Events, Conferences and
Meetings; Supply Management,
Administrative Liaison to Management;
Data Entry; Research; IT Vendor
Management, Travel and Office Relocation
Computer: Microsoft Office Suite
(Word, Excel, Outlook, Power Point,
Publisher), QuickBooks, Windows, Team
Design, ACT and Numerous Custom Programs
Available upon request.
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