Administrative Assistant - Executive Resume Search
Administrative Assistant - Executive Resume Search
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Administrative Assistant Resume


Desired Industry: Executive SpiderID: 44832
Desired Job Location: Boulder, Colorado Date Posted: 10/20/2010
Type of Position: Full-Time Permanent Availability Date: 10-25-2010
Desired Wage:
U.S. Work Authorization: Yes
Job Level: Experienced with over 2 years experience Willing to Travel: Yes, 50-75%
Highest Degree Attained: High School/Equivalent Willing to Relocate: No


Objective:
Seeking to apply a diverse range of
skills based on experience in several
sectors, including for-profit, non-
profit, retail, business-to-business and
private education, to an Office
Manager/Executive Assistant position.


Experience:
90octane Marketing Agency Office
Manager, March 2005 to September 2010
Denver, CO
 Managed the office on a daily
basis and through two relocations.
 Purchased and inventoried all
assets and supplies required for
operation.
 Supported the Accounting
Department.
 Acted as sole liaison between IT
vendor and staff to meet all technology
requirements and troubleshoot as
necessary.
 Led all new employees through
orientation and training schedules.
 Directed human resources and
maintained personnel files.
 Administered benefits and
coordinated annual review of services,
including health, dental, optical,
LTD/STD/Life AD&D.
 Planned conference attendance
and travel and facilitated membership
with business associations.

Excel Driver Services Office Manager,
June 2001 to March 2005
 Spearheaded the creation of
corporate documents, the business plan,
marketing collateral, school booklets,
curriculum and grading and evaluation
materials for the start-up organization.
 Managed payroll and employee
files.
 Supervised all accounting and
human resource activities.
 Led curriculum review, grading
and posting results to a private, secure
website.
 Acting School Administrator and
liaison with the State of Colorado
Private Occupational Schools
 Established and maintained
exceptional levels of customer service.

OfficeTeam Temporary Services
Administrative Assistant, March 2001 to
June 2001
 Grew position from a 3-day to 3-
month placement and transferred with the
partners to Excel Driver Services.

BCi Commercial Interiors Showroom
Manager, December 1999 to February 2001
 Managed operations at the new
location of the office furniture
dealership.
 Offered consistent support to
the sales staff with database updates,
Giza drawings, product sourcing,
research, scheduling of staff calendars
and client meetings and cataloging of
literature and files.
 Provided customer service and
developed leads.

Jordy Carter Administrative Assistant,
March 1998 to December 1999
 Assisted the sales staff with
proposal entry, verification of imported
files, purchase orders, checking
acknowledgements and professional
communication with factories and
clients.
 Processed financial information
for presentation to the billing
department, reconciled outstanding
issues and maintained archived files.
 Was frontline liaison with
clients.

Barbara and Company Inventory Control
Manager, June 1997 to March 1998
 Processed and reviewed daily
sales receipts, reconciling purchased
items against sold goods.
 Verified the receipt of goods
and assisted with tagging, price
corrections and markdowns.
 Reconciled lay-away accounts.
 Prepared quarterly inventory
counts at retail location, entered all
counts and reconciled discrepancies.
 Verified and entered daily and
weekly reports, processing accounts
payable paperwork.

Desks Incorporated Inventory Control
Manager, August 1996 to June 1997
 Drove inventory correction and
research of any discrepancies.
 Prepared the annual inventory,
processing information and presenting to
auditors.
 Determined the causes and
effects of inventory variances and
proposed corrective solutions to the
business owners.
 Reviewed returned and damaged
goods that were to be returned to stock
or billed to the sales staff on a daily
basis.

PRO, Incorporated Bookkeeper /
Showroom Manager, August 1990 to July
1996
 Directed bookkeeping activities,
seamlessly transitioning from a manual
to computerized system.
 Oversaw inventory control,
payroll and meetings with the auditor on
a quarterly basis.
 Managed all aspects of the
showroom, clientele sales and the
library and files.
 Prepared for meetings and
functions held in the showroom as well
as client presentations
 Was primary liaison between the
factories and clients.

The Denver Partnership Manager of
Office Operations, October 1983 to July
1990
 Progressed from Accounting
Assistant, with full charge of
bookkeeping and general ledger, to
Controller, overseeing accounting
functions and periodically presenting to
the Boards of Directors.
 Transitioned into an operations
role, which entailed human resources,
benefits analysis oversight of office.
 Supervised receptionist and
office administrator and acted as
liaison between the administrative staff
and management.


Education:
Warren Occupational & Technical Center -
Computer Operations and Accounting
Red Rocks Community College - General
Studies
Metro State College Accounting and
Psychology.


Skills:
KEY SKILLS
 Accounting: A/P, A/R, P/R, G/L
Reconciliations (Credit Card, Banks,
Expense, Petty Cash), Budgeting, Audit
Liaison, Inventory Control Management,
Purchasing, Expense Review
 Human Resources: Hiring Process,
Staff Orientation and Training, Employee
Manual Updates, PTO Management, Benefits
Administration and Annual Renewal Bid
Processing
 General Office: Management of
Office Systems; Organization and
Scheduling of Events, Conferences and
Meetings; Supply Management,
Administrative Liaison to Management;
Data Entry; Research; IT Vendor
Management, Travel and Office Relocation
 Computer: Microsoft Office Suite
(Word, Excel, Outlook, Power Point,
Publisher), QuickBooks, Windows, Team
Design, ACT and Numerous Custom Programs


Reference:
Available upon request.


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