Administrative Assistant - Secretary Admin. Assistant Receptionist Res
Administrative Assistant - Secretary Admin. Assistant Receptionist Res
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Administrative Assistant Resume


Desired Industry: Secretary/Admin. Assistant/Receptionist SpiderID: 32431
Desired Job Location: Phoenix, Arizona Date Posted: 1/5/2010
Type of Position: Full-Time Permanent Availability Date: Immediately
Desired Wage: 40000
U.S. Work Authorization: Yes
Job Level: Experienced with over 2 years experience Willing to Travel: No
Highest Degree Attained: High School/Equivalent Willing to Relocate: No


Objective:
Administrative Assistant position utilizing my organizational, technical, customer service, communication, and project / ofice management experince.


Experience:
2004 – 2009 W.E. O'Neil Construction Co. of Arizona – Phoenix, Arizona
Project Coordinator
Worked directly with Project Executive, Project Manager, Project Engineer and Project Superintendent at job site. Responsible for setting up project site office including utilities, phones, IT and project files, as well as project management system setup. Assisted in sending out project changes for pricing, processing monthly pay application, subcontract agreements, subcontract change orders, submittals, RFI’s, and any pertinent correspondence. Maintained and tracked miscellaneous logs for insurance, bonds, subcontracts, change orders, etc. Compiled Monthly Progress Reports. Responded to calls regarding lien and bond information. Reviewed insurance in order to ensure all requirements of project were met. Assisted Vice-President of Operation in various tasks as needed. Assisted in any and all necessary items which were over and above the main job responsibilities.

2002 – 2004 Kitchell Contractors, Inc., Phoenix, Arizona
Field Office Manager
Worked directly with Project Manager, Sr. Project Engineer and Site Superintendent at job site. Responsible for assisting with prebillers, pay applications. Owner Change Orders, completing and logging Subcontractor Agreements and Subcontractor Change Orders and Purchase Orders in a timely manner. Maintained project files and project closeouts, weekly timesheets, transmittals, various spreadsheets, coding and maintaining files for open accounts, expense reports, office equipment and supplies. Also assisted with Submittal Packages and RFI’s.

2001 – 2002 Delta Diversified Enterprises, Inc., Phoenix, Arizona
Project Coordinator
Worked directly with Project Manager and Site Superintendent at job site. Responsible for logging and submitting submittal packages, time cards for approximately 100 employees, maintaining various logs and spreadsheets, project files, plans, change orders, RFI’s, start-up and close-outs, incoming and outgoing correspondence, office supplies and office equipment. Also, I was responsible for the ordering and logging of Owner provided electrical fixtures.

2001 Deutsch & Associates, Phoenix, Arizona
Studio Coordinator
Worked with Project Director, Project Managers and assisted Financial Manager when necessary. Responsible for correspondence, keeping track of submittals, RFI logs, AIA Contract Documents, change orders, pay applications. Maintained project files and project close outs. Also responsible for maintaining Deutsch Associates’ Continuing Education Program.

1999 – 2001 Korte-Bellew & Associates Construction Company, Las Vegas, Nevada
Project Assistant
Worked directly with Project Manager on-site and in office. Responsible for numerous logs and cost spreadsheets. AIA Contracts, Change Orders, Purchase Orders, Pay Applications, RFI’s, Submittals, Correspondence, maintained project files, start-up and close-outs. Also, assisted Field Superintendents.

1998 – 1999 Spring Mountain Ranch, LLC, Las Vegas, Nevada
Administrative Assistant (Temporary Assignment)
Reported to Project Manager and Construction Manager. Responsible for various spreadsheets and logs, dictation and correspondence, maintained construction files, routed final maps and all other plans to superintendents and subcontractors. Assisted Purchasing Agent in finalizing change orders and contracts. Responsible for closing of escrows, various spreadsheets for tracking of utilities, sales, closings, etc., expense reports, maintained builder files, all office equipment and supplies.

1995 – 1997 Nevada State Contractors Board, Las Vegas, Nevada
Licensing Supervisor
Reported to the Executive Officer and Director of Licensing. Responsible for the reviewing of all license applications and presenting them to the Contractors Board for license approval, composed letters of determination to applying contractors and general correspondence, presented Notice of Hearings to the Contractors Board for possible disciplinary action. Also, I was responsible for the hiring and supervision of employees who reported directly to me.




Education:
High School Graduate - Immaculata High School, Chicago, IL


Skills:
- Microsoft Office: Word, Excel, PowerPoint, Access
- CMiC – Project Management System
- Prolog Manager
- ACDSEE 9 Photo Manager
- Written Correspondence
- General Office Skills
- Computer Knowledgeable
- Customer Service
- Insurance Reviews


Additional Information:
Motivated and detail oriented individual accustomed to multi-tasking and interacting with project managers and field personnel in a tactful and professional manner. Able to quickly master technology. Flexible and versatilewith an ability to maintain a sense of humor under pressure. Thrive in deadline-driven environmets. Excellent team building skills.


Reference:
Available upon request.


Candidate Contact Information:
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