Executive Assistant - Executive Resume Search
Executive Assistant - Executive Resume Search
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Executive Assistant Resume


Desired Industry: Executive SpiderID: 24569
Desired Job Location: calgary, Alberta Date Posted: 1/28/2009
Type of Position: Full-Time Permanent Availability Date:
Desired Wage:
U.S. Work Authorization:
Job Level: Experienced with over 2 years experience Willing to Travel:
Highest Degree Attained: Willing to Relocate:


Experience:
SUMMARY

• Effectively handle multiple priorities to meet strict deadlines due to strong time management skills
• Provide clear and concise verbal and written reports with logical recommendations
• Extensive experience in all aspects of customer service in a variety of industries
• Excellent leadership and communication skills, very experienced in dealing with professionals, managers, and staff on all levels
• Advanced skills for a wide variety of software programs, including MS Office and Adobe
• Excellent attention to detail - well organized and flexible
• Demonstrated ability to quickly adapt to new situations
• Comfortable working both independently and as part of a team


PROFESSIONAL EXPERIENCE

Executive Assistant, Ernst & Young LLP;
Calgary, AB March 2003 – February 2009

• Handle multiple tasks in multiple team settings with a high degree of accuracy and efficiency
• Follow up in a timely manner and able to prioritize multiple tasks
• Provide administrative support to multiple Partners/Executive Directors/Senior Managers
• Perform services such as confidential dictation, typing, answering telephone, taking and relaying messages, all tasks relating to the processing of incoming and outgoing mail and couriers, coordination of agenda, meeting and travel arrangements as well as organizing and executing special events
• Ensure timely delivery of client service either directly or through supporting professional staff in provision of documentation, answering inquiries and scheduling meetings
• Liaising and acting/following up on issues in the absence of the professional staff
• Assisting Partners and teams on a monthly basis with all tasks relating to client billings including: time and expense reports, client codes, rule-offs, and work in process reports
• Using and maintaining STARS and Maximizer sales and contact databases
• Generating and maintaining confidential files and reports
• Resolving matters of a routine nature to conserve Partner's time

Executive Assistant, ENMAX Power Corporation;
Calgary, AB January 2002 –March 2003

• Manage the Manager’s, Senior Engineer’s and Director’s schedules of appointments and meetings
• Type confidential and general correspondence and reports
• Provide administrative and technical assistance
• Schedule Manager’s time on a daily basis as well as monitoring incoming e-mails for Manager
• Code invoices and statements, process monthly expense reconciliation
• Maintain and track staff vacation schedules and flag overlap to ensure coverage
• Track office logistics for employees, including hardware/software requirements, meeting spaces, and catering
• Register staff in outside training conferences and seminars as well as travel and accommodation arrangements
• Preparation of presentations and materials for the Board of Directors, Executive Committees, Regulatory Filings and other business presentations as required
• Prepare and distribute meeting minutes and agenda with background material
• Co-ordinate on and off-site meetings and workshops as well as any travel arrangements
• Respond to telephone inquiries from various internal and external sources
• Participate in Business Unit’s management meetings
• Code and route all business unit invoices and statements to appropriate accounts and departments
• Prepare authorizations for expenditures and other documentation
• Prepare and review monthly reconciliation of divisional staff accounts and process for approval

Executive Assistant, The Lennox Partnership;
Calgary AB, Sept. 2000-Oct. 2001

• Provide administrative and technical assistance to partners and associates of this Management Consulting firm (final deliverables have been valued at $1MM)
• Communicate with clients (80% of which are in engineering/oil and gas fields)
• Responsible for all administration activities for management (reception and hosting guests, mail distribution, ordering and managing office and kitchen supplies, arranging electronic and hard copy files, arrange new services and work accessories for employees and arranging events)
• Assist with advertising employment opportunities and screening responses for a variety of positions
• Maintain an internal human resources databank
• Management of 10 line phone system, organizing meetings and meeting spaces
• Securing and planning appointments with contacts and potential candidates


EDUCATION

• Bachelor of Commerce (Honours), University of Manitoba;
• Web Page Design and Management (HTML), SAIT
• Ongoing training upgrading of current software skills


VOLUNTEER EFFORTS AND COMMUNITY INTERACTIONS

• Led Multiple Sclerosis team fundraising - 4 years
• Member Diversity/Inclusivity Committee- 2 yrs
• Reward and Recognition Committee
• Led Walk-In Closet Clothing Drive - 2 yrs.



Education:
• Bachelor of Commerce (Honours), University of Manitoba;
• Web Page Design and Management (HTML), SAIT
• Ongoing training upgrading of current software skills


Additional Information:




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