Administrative Assistant - Secretary Admin. Assistant Receptionist Res
Administrative Assistant - Secretary Admin. Assistant Receptionist Res
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Administrative Assistant Resume

Desired Industry: Secretary/Admin. Assistant/Receptionist SpiderID: 22919
Desired Job Location: Wood Dale, Illinois Date Posted: 10/8/2008
Type of Position: Full-Time Permanent Availability Date: 10/08/2008
Desired Wage: 35000
U.S. Work Authorization: Yes
Job Level: Experienced with over 2 years experience Willing to Travel: No
Highest Degree Attained: High School/Equivalent Willing to Relocate: No

My objective is to assist in the office and run it efficiently.

Zengers, Inc.
Melrose Park, IL
August 2008-Current
Update Check to Cash reconciliation spreadsheet daily, monthly reports, reconciled pricing to invoiced items, organized payables, kept track of short shipped packing slips (for credits from vendors), called customers if they short paid or what invoices they wanted to pay if the numbers didn't exactly match the invoice, Prophet 21 is the was the database used daily, answered phones, light filing, some problem solving, A/P and A/R, applied all checks to the system, entered payables daily to meet sales requirements. Totaled cash drawer summary, deposit receipts, expense summary, receivables summary, sales report daily & weekly totals. I also answered the phone, mailed invoices and checks, and problem solved questions.

M & R Precision Machining, Inc.
Elk Grove Village, IL
General Office
August 2007- February 2008
Data entry (10 key; alphanumeric) into Job Boss and Excel: quotes, labor reports, record labor & job card hours, shipping (create pack lists)pull material certifications and quality worksheets, P.O. receiving, check the status of parts for customers, job scheduling, record labor hours, invoice pack lists, and the shop load report as well as special projects for the office manager and owners. I assist the sales representative, am responsible for scanning the prints, checking for any changes and rescanning into KIP software. Filing and archiving of the purchase orders, pack lists, travelers, and material certificates. Answer the phone, refill safety glasses, earplug bins, and soda machine, empty and count money box from soda machine, pass out paychecks, make weekly punch cards, fax or email order acknowledgements, order/ data entry, mail invoices, and email customers to answer inquiries. Daily use of office equipment as well as Microsoft Excel, Word, Outlook, internet, and Job Boss. Organized various projects such as baking, cookouts, decorating, party planning, etc.

The Realtors Association of Northwest Chicagoland
Arlington Heights, IL
Accounts Receivable
March 2007 April 2007
Using the Rappattoni System I processed payments daily from mail and by fax until I closed my batch to tally checks and create cash receipt reports. I also created the sales reports for each day and proofread balanced batches and corrected any errors. Bookkeeping of all batches in binder to prep for bank deposit and filed deposit tickets. Prepared check requests to be approved/denied by each manager. Fielded realtors questions about dues and fees.

Kelly Services (Temp Agency)
Bensenville, IL
Various Clerical Positions
April 2001 December 2005
Various clerical positions including: receptionist, mailroom clerk, data entry, check processing, A/R and A/P, mail sorting, customer service, filing, administrative assistant, and dispatch using Citrix Vantive 3.0 and manual tickets, data entry, and use of office equipment. Used Microsoft Office programs: Word, Excel, and Outlook.

The LaSalle Network
Schaumburg, IL
Accounts Receivable/Backup Receptionist
November 2004 January 2005
Midas- Mailroom clerk; @ Midas
John B. Sanfilippo & Son- Accounts Receivable;
Cover Receptionist; Daily use of Excel spreadsheets;
Copier; Fax Machine; Citrix desktop; Windows;
Data entry (10 key numeric, typing Alpha); email;
Problem solving using Mathematics;
Create deductions on customer accounts using
the Quad system; and Assigning batch numbers for check bundles.

Comprehensive Insurance Services, Bensenville, IL
Receptionist, Customer Service, Data Entry
November 2004 - December 2004
Answer the phone, greet customers, take messages, enter new claims in our system, expedite claims to the adjusters, bill insurance
companies, record commission points for adjusters, expedite
lunches and breaks for the adjusters, and file claims.

Doral Eaglewood, Itasca, IL
May 2004 - July 2004
Set up tables, side work, sell the daily specials, answer
phone and take reservations, seat customers, sell meal
upgrades (more expensive wines, appetizers,
etc.), serve the meals, and clear the tables.

Starbucks Coffee, Schaumburg, IL
October 2003 - February 2004
July 2002 February 2003
Open the store, answer phone, take messages or answer customer questions, take orders, expedite, fill pastry case, cash register, sell merchandise and new drinks, make drinks, provide excellent customer service, multi task, be knowledgeable about Starbucks products, grind the Coffee of the Day, clean and fill condiment bar every 10 min., mop floors, clean bathrooms, wipe tables & counters.

Fenton High School, Bensenville, IL
High School - General, May 2001
*National Honors Society 3 1/2 years
*100+ hours community service
*Gifted Program 4 years
*High Honor Roll 3 years; Honor Roll 1 year
*Honor Roll 1 year
*Spanish class 4 years
*Tennis team 4 years
*Track & Field team 3 years
*Basketball team 1 year
3.8 GPA

College of DuPage, Glen Ellyn, IL
2 years - Liberal Arts/Business
*Tennis Team 1 year
3.4 GPA

I have 8+ years of office experience involving administrative and
sales assistance, accounting (A/R & A/P), cash application, composing
correspondences, data entry/order processing, formatting and
maintaining Excel spreadsheets and journals, customer service,
billing, matching packslips to invoices and P.O.'s, cash to check
reconciliation, preparing bank deposits, double checking quoted price
to invoiced price for discrepancies, billing, resolving customer
credit issues, receptionist/switchboard, scheduling, filing systems,
mail distribution, proofreading, shipping, manufacturing, dispatch,
cash handling, multi-tasking, expediting, problem solving, and use of
office equipment such as the fax machine, copier, scanner, and I am
proficient in MS Office(Excel, Word, Outlook, Powerpoint)as well as:
Jobboss, Rappattoni, Citrix Vantive 3.0, Prophet 21 and the Internet.

Additional Information:
I am a self-starter, detail oriented, organized, reliable, and timely
person with excellent written and verbal communication skills as well
as great phone etiquette. I also have experience in an accounting
and a manufacturing environment fortifying my strong math skills.I
can type 65wpm and work well under pressure, because I enjoy a
friendly and fast paced atmosphere. I am a versatile individual who
can adapt to any task at hand and I have a dedicated work ethic.

Available upon request.

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