executive administrtive assistant Resume
|Desired Industry: Secretary/Admin. Assistant/Receptionist
|Desired Job Location: indianapolis, Indiana
||Date Posted: 9/22/2008
|Type of Position: Full-Time Permanent
||Availability Date: October 1, 2008
|Desired Wage: 36,000
||U.S. Work Authorization: Yes
|Job Level: Experienced with over 2 years experience
||Willing to Travel: Yes, Less Than 25%
|Highest Degree Attained: High School/Equivalent
||Willing to Relocate: No Preference
Seeking administrative assistant position closely aligned with my current skill set and level of experience.
5522 JACKSON STREET
INDIANAPOLIS, IN 46241 732-425-9765 (cell phone)
Verna DENISE Mitchell
Objective Seeking administrative position closely aligned with my current skill set and educational goals in a company with growth potential.
Summary of Qualifications
Work Experience Proficient in all Microsoft Applications.
Detail oriented, organized, self-managed and highly analytical. Able to work in individual or team setting.
Fluent in Spanish.
July 2008-Present United Way of Central Indiana Indianapolis, IN
(through Todays Office Professionals)
Administrative Assistant to Agency Services & Research and Planning/Community Services Division responsible for the following tasks:
Provide administrative and project support for the professional staff of the Agency Services and Research and Planning departments (e.g., calendars, filing, meeting management).
Prioritize work assignments in consultation with supervisors and department personnel.
Prepare and arrange meetings, presentations and trainings including developing tickler files, agendas, room arrangements, meeting set-up, equipment, refreshments and ascertaining attendance. Fax/mail/e-mail updated event/meeting information to participants in a timely and accurate manner. Receive, cordially greet and direct visitors to the appropriate meeting or staff person.
Assist in the development of written and/or visual materials, such as the development of graphs and charts, PowerPoint presentations, document or manuscript edits and revisions and preparation of correspondence as requested.
Prepare purchase orders, time sheets and other administrative forms timely and accurately.
Draft professional and accurate correspondence according to UWCI standards.
Provide switchboard relief according to schedule and arrange for alternate coverage when a scheduling conflict arises.
Perform other duties as assigned.
May 2001-June 2007 Northeast Region Boy Scouts of America Jamesburg, NJ
Secretary to Associate Regional Director of Program and Associate Regional Director, Administration in the following capacity:
Typed correspondence and prepared for mailing to key volunteers.
Conference planning and arranging.
National and World Jamboree support created and maintained database of applicants and staff members via Microsoft Access.
Secretarial support of various Scouting programs, including Cub Scouting, Venturing, Sea Scouting and Scouting for Food.
Created and distributed monthly publication (Action Bulletin) to seventy-one councils within the Northeast Region and other regions within the United States.
Updates to Critical Council list, a report outlining regional councils not meeting National standards and membership requirements.
Prepare and mail clearance letters and certifications to National Camp School personnel.
Other clerical and administrative duties as requested.
Secretary to two Area Directors in direct support of 23 Boy Scout local council offices in New England, Pennsylvania, Delaware and Maryland. Responsibilities included:
Prepared typed correspondence for mailing to Council Executives and Area Committee members.
File maintenance and management for both Area Directors.
Coordinated annual area conferences, camp visitation training sessions and other Scouting-related events.
Advised council offices of Boy Scouts of America National Office policies and procedures.
Certified volunteer Scouters for camp inspection teams.
Issued Camp Accreditation certificates to ~80 camps in the Northeast Region.
Staffing for National Jamboree.
Other clerical and administrative duties, including switchboard/reception desk coverage, as assigned.
March 1988-February 2001 AT&T Corp. Bedminster, NJ
Provided executive secretarial support to the Vice President of Local Network Services, Engineering and Operations. Responsibilities included:
Calendar and meeting coordination via Microsoft Outlook.
Telephone coverage and verbatim message transcriptions.
Prepared documents and presentations for key meetings.
Negotiated with others to coordinate schedules, meeting dates and times.
Invoice, expense voucher and time report processing for Vice President and members of direct reports team.
Space planning, including telephone and PC installation arrangements for members of the Vice Presidents direct reports team.
Provided back-up support to Senior Vice Presidents secretary during absences/vacations.
Floating executive secretary position responsible for the following:
Provided back-up executive secretary support to six executive secretaries within Local Network Services.
Negotiated with internal and external organizations in making professional and technical arrangements.
Project managed several key events within business unit.
Expense voucher, invoice and time report processing for self and other members of the management team.
Space planning, including telephone and PC connectivity for new team members.
Other managerial/administrative duties as needed.
Education November 2003-June 2005 DeVry University North Brunswick, NJ
Member of Phi Theta Kappa Beta Delta Theta Chapter (inducted in June 2004).
National Deans List 2004 and 2005.
References Available upon request.
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