Executive Assistant Office Manager - Secretary Admin. Assistant Recept
Executive Assistant Office Manager - Secretary Admin. Assistant Recept
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Executive Assistant/Office Manager Resume


Desired Industry: Secretary/Admin. Assistant/Receptionist SpiderID: 19264
Desired Job Location: Norcross, Georgia Date Posted: 2/22/2008
Type of Position: Full-Time Permanent Availability Date: 3/3/08
Desired Wage: 50000
U.S. Work Authorization: Yes
Job Level: Experienced with over 2 years experience Willing to Travel: Yes, 25-50%
Highest Degree Attained: Bachelors Willing to Relocate: Undecided


Experience:
RPE / Racemi, Inc, Atlanta Georgia October 2005 – present
Executive Assistant/Office Manager
Responsible for the support of the Chief Executive Officer. The Chief Financial Officer, the VP of Sales, and for the management of an office of 35 employees

 Coordinates schedules, communication, and reports to the Board of Directors, and communication to investors
 Manages the administration of the office, including supplies, creating and tracking of the administrative budget, and general maintenance of office equipment
 Handles Human Resources, including hiring/firing of employees, coordination with DOL in 5 states, employee files
 Manages employee benefits, including medical benefits and 401(k) plan, in coordination with outside brokers
 Handles payroll for 27 employees, including tracking commissions, bonuses, and managing executive incentive plans
 Handles all internal and external confidential communication
 Handles Accounts Receivable, Accounts Payable, general accounting (ledgers, accounting reports, etc...)

Merial Ltd, Duluth, Georgia January 2005-October 2005
Executive Assistant
Responsible for the support of Division Head, Human Resources Director and Controller

 Managed schedules, correspondence, and relations with five Directors located outside of the USA.
 Handled Human Resources projects, i.e. Diversity Projects, Succession Plans, reorganization, and recruitment.
 Handled all confidential correspondence, personnel files and financial information.
 Served as liaison between Lyon, France office and Division Head.
 Performed translations for Executive Chairman of worldwide communication from English to French.

Partnership Against Domestic Violence, Atlanta, Georgia January 2004-January 2005
Executive Assistant
Responsible for the support of Chief Executive Officer and four Directors

 Completed special projects for CEO, including: Capital Campaign Development, all reports for Board of Directors, statistics and records, Strategic Planning, grant projects coordination, policies and procedures and general research.
 Managed CEO’s schedule and served as liaison between CEO and the community.
 Handled all confidential correspondence, personnel files and financial information.
 Responsible for communication, verbal or written, between Senior Management and Board of Directors, including minutes and organization of Board Meetings, staff meetings and retreats.
 Provided Information Technology and computer support/maintenance for all computers and servers at three locations.
 Handled office administration, orientation of new hires, posting and recruiting for open positions, as well as general administrative support for two emergency battered women shelters.

Winpak Films Inc., Senoia, Georgia July 2000-November 2003
Executive Assistant
Responsible for the support of President and four Senior Executives

 Provided Directors’ monthly and quarterly reports to President, presentations to Managers and goal tracking.
 Supervised front office staff and organized general administrative coordination with other administrative staff.
 Handled confidential internal and external correspondence, reports to corporate offices and various business units throughout United States and Canada.
Emilie P. Pelfrène Page Two

 Organized corporate and company events in Georgia, i.e. Habitat for Humanity project, Summer Picnics and Christmas Parties and various projects in coordination with Human Resources.
 Produced company newsletter and all communication from President’s Office to employees.
 Provided administrative and organizational support for Director of Operations and Sales & Marketing Director, including communication to and from Sales & Marketing to outside sales, brokers and customers.
 Continually updated customer presentations and material used as selling aid by outside sales.
 ISO 9001: Responsible for standard requirement Control of Quality Records and management of the ISO database and all documents; performed internal auditor duties and departmental corrective action verifications. ISO 9001 – 2000 Standard: Responsible for consulting on the transition over from 1994 standard to 2000 standard.

Andrew Corporation, Newnan, Georgia October 1999-July 2000
Administrative Assistant/Customer Service
Responsible for administrative support and customer service

 Handled correspondence, customer and vendor contracts, request for quotes and bid forms, marketing reports, and creation and management of forms for Field Service employees.
 Tracked and analyzed customer complaints.
 Provided field service support, including back up for Traffic Specialist (dispatcher), dispatch of crews and subcontractors throughout United States.

Livingston Associates, Scottsville, New York Sept. 1997-November 1999
Administrative/Engineering Assistant
Responsible for the support of engineers in the construction business

 Handled billing for as much as $1.5 million on DOT contracts.
 Submitted dossiers and paperwork to State Departments, including payroll and certified payroll.
 Prepared correspondence between NYS DOT and company, bids and correspondence to customers.
 Created forms, logos, safety reports and safety newsletters.
 Worked closely with OSM on safety issues, as well as safety presentations and flyers.

Schneider Electric GmbH, Düsseldorf, Germany January 1995-June 1996
Executive Assistant/Sales & Marketing Assistant/Translator
Responsible for the support of two Marketing Managers in Customer Departments

 Prepared customer contracts, surveys and discounts.
 Organized meetings, conferences, international travel for both Managers.
 Prepared the ASA Stuttgart Messe (ASA Industrial Fair) for the wholesale and manufacturer departments.
 Provided coordination between Customer Channel Managers and eight Regional Managers in the branches. Coordinated marketing plans between the German branch and other international branches.
 Performed translations from and to German, English, French and Spanish.


Education:
Georgia Institute of Technology
- ISO 9001:2000 Lead Auditor Training - May 2002
- Management Representative Workshop - March 2002
- ISO 9000 Internal Quality Auditing - August 2000

State University of West Georgia
- Legal Issues in the Workplace - February 2002
- Leadership Institute for Supervisors - February 2002

ESST (College for Office Assistants and Translators) Lyon, France
- Four-year Bachelor degree equivalent: Certificate for English/German/Spanish Translation - 1991-1995

Université Lyon II, Lyon, France
- Two year Associate degree equivalent: English
- Two year Associate degree equivalent: German

Language Studies
- Franco-British Chamber of Commerce and Industry Certificate, Cambridge, England - 1995
- Cambridge Certificate of English for Commerce and Industry (CECI), London, England - 1992
- Cambridge Proficiency Certificate of English, London, England - 1992


Skills:
Excellent computer knowledge in the following software: Windows, Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Project, Microsoft Access, Lotus, Adobe PageMaker, Adobe Photoshop, Adobe Illustrator, Intentia Movex, Timberline, Oracle; typing at 55+ wpm
ANSI-RAB accredited ISO 9001:2000 Lead Auditor and CISQ-certified ISO 9000 Internal Auditor
Georgia-Tech certified ISO 9001, ISO 14001 & QS-9000 Systems Management Representative
Experienced in advanced secretarial and administrative techniques (office organization, time management, multi-tasking, attention to detail, contracts, spreadsheets, correspondence, etc.)
Exceptional grammar and spelling skills
Certified translator in English, French, and German
Advanced conversational Spanish, intermediate level American Sign Language, beginner level Arabic


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