Executive Assistant job Coral Gables Florida
Executive Assistant job Coral Gables Florida
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Executive Assistant Job



Employer Name: SpiderID: 9294835
Location: Coral Gables, Florida Date Posted: 1/14/2020
Wage: Negotiable Category: Secretary/Admin. Assistant/Receptionist
Job Code: R100037575

Job Description:

CORE JOB SUMMARY

The Executive Assistant will provide direct support to the Chair of the Board as a member of the Office of the Secretary and leads the broad scope of executive support-related activities and/or special projects to facilitate the efficient operations of the office and function. Responsible for schedule management, travel arrangements, communications, information preparation, data management and analysis. This role represents the executive and their interests to others. The Executive Assistant has delegated authority regarding matters of significance. In addition, performs work without specific instruction or prescribed procedures.

CORE JOB FUNCTIONS

1. Directly supporting the Chair of the Board, provides high-level executive support.
2. Acts as executive liaison and advises others of the executive's activities and views on policies or issues, using judgment and discretion.
3. Manages executive's calendar and approves/declines meeting requests on behalf of the executive to ensure schedule is aligned to meet upcoming deadlines and/or priorities. Prioritizes meetings for executive to include the rescheduling and/or cancellation of other high-level meetings.
4. Manages executive's travel arrangements and budget.
5. Independently creates memos, reports, presentations, project timelines and documents for distribution to members of various departments or meeting on behalf of the executive.
6. Ensures executive is prepared for meetings and/or presentations and is kept abreast of important information prior to any meetings/conference calls.
7. Uses independent judgement to respond on behalf of the executive, ensuring the confidential handling of information, correspondence and communications, including incoming, outgoing, and electronic communications on behalf of executive.
8. Prioritizes and manages multiple projects and/or special assignments championed by the executive.
9. Leads the planning of annual or ad-hoc special events.
10. Trains and supervises lower level clerical staff as needed.
11. Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education:

Associate's degree in relevant field

Certification and Licensing:

N/A

Experience:

Minimum 5 years of relevant experience

Knowledge, Skills and Attitudes:



  • General knowledge of office procedures and operations.

  • Ability to accurately prepare and maintain records, files, reports and correspondence.

  • Ability to communicate effectively in both oral and written form.

  • Ability to process and handle confidential information with discretion.

  • Skill in completing assignments accurately and with attention to detail.

  • Proficiency in computer software (i.e. Microsoft Office).



Job Criteria:
Start Date:
Position Type: Full-Time Permanent
Years of Experience Required:
Education Required:
Overnight Travel:
Vacation Time:


Contact Information:
Contact Name: University of Miami Health System Company Type:
Company: University of Miami Health System
City:
State:
Zip:

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