Administrative Assistant - Contracts job Fort Lauderdale Florida
Administrative Assistant - Contracts job Fort Lauderdale Florida
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Administrative Assistant - Contracts Job



Employer Name: SpiderID: 8970247
Location: Fort Lauderdale, Florida Date Posted: 9/23/2019
Wage: Negotiable Category: Real Estate
Job Code: R0002876

Job Description:
Duties Include:


  • Process Contract, Purchase Order and Change Order requests received from the Project Managers

  • Enter Contract Information into Procore Construction Management Software

  • Enter Purchase Orders and Change Orders into Timberline

  • Update Contract and Purchase Order Logs regularly

  • Scan and Link documents to Contract and Purchase Order Logs

  • Scan and Upload documents to Sharepoint

  • Mail Contracts, Purchase Orders and Change Orders to Subcontractors for signature

  • File Contracts, Purchase Orders and Change Orders to respective folders

  • Maintain Contract and Purchase Order logs weekly to ensure timely receipt of signed documents.

  • Maintain Logs for Subcontractor's Licenses

  • Retrieve and sort daily Contract Administration Mail

  • Receive and Ship packages as needed

  • Prepare and Compile documents for Construction Project Close-outs upon Construction completion. Includes Audit of Contract Logs and Purchase Order Logs.




Requirements:




  • Advanced proficiency in Excel, Word and Adobe Acrobat

  • Prioritization of work schedule to maximize efficient time management with daily and specially requested tasks

  • Strong written and oral communication skills

  • Demonstrate dependability, flexibility and teamwork

  • Ability to follow complex oral and written instruction

  • Ability to interact and communicate effectively within the organization

  • Records and Information Management


Job Criteria:
Start Date:
Position Type: Full-Time Permanent
Years of Experience Required:
Education Required:
Overnight Travel:
Vacation Time:


Contact Information:
Contact Name: Fairfield Residential Company Type:
Company: Fairfield Residential
City:
State:
Zip:

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