Administrative Assistant job Stanford California
Administrative Assistant job Stanford California
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Administrative Assistant Job

Employer Name: SpiderID: 8831263
Location: Stanford, California Date Posted: 7/24/2019
Wage: Category: Clerical/General Office
Job Code:

Job Description:
• Process and monitor routine financial transactions i.e. reimbursement’s, honorariums, invoice payments etc. which may include researching and resolving discrepancies
• Greet visitors and route them to appropriate individuals.
• Answer phones, respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
• Draft and/or generate routine communications such as emails, memos, notices and letters; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, conference and seminar materials, complex reports, brochures, and displays.
• Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Perform office duties including, but not limited to, handling incoming and outgoing mail, entering data into basic tables/ in-house software, reports or spreadsheets, making copies and monitoring and ordering office supplies.
• Maintain office supplies and equipment; obtain vendor quotations, as needed.
• May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives.
• Track completion of required training.
• Maintain approved content on websites.

• Requirements:

Intake Notes:
• This position requires someone with combination of Admin & Hospitality - Financial Processing is about 40% of the job.
• Someone who has worked as Front Desk and also has experience processing financial transactions, like reimbursement's, Honorariums, Invoice payments etc.

Education & Experience:
High school diploma and 3 to 8 years of administrative experience, or combination of education and relevant experience required.
Bachelor’s degree and three years’ experience working successfully in a front desk/customer service, hospitality environment strongly preferred.

Job Requirements:
Knowledge, Skills and Abilities:
• Proficient computer skills and demonstrated experience with office software and email applications.
• Demonstrated success in following through and completing routine tasks.
• Strong organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize and multi-task.
• Interpersonal Skills: Demonstrates the ability to work well with client colleagues and clients and with external organizations.

Job Criteria:
Start Date:
Position Type: Contractor
Years of Experience Required:
Education Required:
Overnight Travel: None
Vacation Time:

Contact Information:
Contact Name: Nikhil Jerath Company Type:
City: Folsom
State: California
Zip: 95630
Web Site:

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