Administrative Assistant – Medical job Vancouver British Columbia
Administrative Assistant – Medical job Vancouver British Columbia
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Administrative Assistant – Medical Job

Employer Name: Emily Cheng SpiderID: 8700017
Location: Vancouver, British Columbia Date Posted: 5/31/2019
Wage: $24.00 per hour Category: Medical/Health
Job Code:
Number Of Openings: 1

Job Description:
We are seeking a full-time Administrative Assistant to join our team. We are looking for a self-motivated and detail-oriented individual who is fully experienced and enthusiastic in the medical cosmetic field and can demonstrate knowledge of our clinic’s products and services in a professional manner.

Please send your resume via email to

1. Front desk reception, address all incoming emails, phone calls and walk-in clients who are concerning their skin and hair problems then provide basic treatment advice and plans
2. Interview clients to assist with completing client information form then record and file the client form and other related documents to start client files; collect and organize client medical reports from doctors and maintain client files
3. General office administrative duties, including collecting, organizing and filing client files and clinic documents, monitoring, assessing and tracking symptoms and changes in client’s conditions and forming the monthly client report
4. Participate and take notes of weekly and monthly team meeting, organize meeting preparation documents including monthly client report, meeting agenda and etc
5. Corporate between client and clinic staff to effectively arrange the visiting and treatment schedule, prepare client file prior to a client-doctor meetings
6. Assist doctors in monitoring clinic daily operation by recording the patient flow to improve client visiting process and create a convenient & friendly medical environment
7. Process payments and transactions and bring forward items including organization of daily transaction receipt, assistance in the preparation of the financial plan, and being able to explain the financial plan to clients
8. Organize and sort out office supplies and items; Be in charge of maintaining, purchasing and budgeting the office supplies and items
9. Operate the aesthetic machine and medical assistant equipment or other treatment preparation works when necessary

Job Requirements:
About the Applicant:
1. Basic knowledge of cosmetic clinic works, facial anatomy and anti-age medicines
2. Skilled, trained and experienced in operating aesthetic machines such as Ultra Femme 360, Thermage, Ultherapy and etc
3. Well-developed interpersonal skills and high client service commitment
4. Attention to detail and ability to work both independently with minimum supervision and in a team environment with Medical and Non-Medical staff

Job Type: Full-time, Permanent
Work Location: 5299 Arbutus Street, Vancouver, BC V6M 4J2
Wage: $24.00/Hour
Language of Work: English
Experience: 2 years of experience working as a hospital or medical clinic staff is required
Education: Bachelor’s Degree is required

Job Criteria:
Start Date: As soon as possible
Position Type: Full-Time Permanent
Years of Experience Required: 2
Education Required: Bachelors
Overnight Travel: None
Vacation Time: Negotiable / Other

Company Profile:
Skin Matter is a leading and well-established medical aesthetics clinic located in Kerrisdale, Vancouver Westside. We strive to provide the best ethical and professional medical aesthetic advice and treatments. We offer a carefully selected variety of safe and effective treatment options for your acne & hair problems.

Contact Information:
Contact Name: Emily Cheng Company Type: Employer
Company: Skin Matters Aesthetic Medical Centre Phone: 6043239588
Street: 5299 Arbutus Street Fax:
City: Vancouver
State: British Columbia
Zip: V6M 4J2
Web Site:

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