19-55 Human Resources Assistant (Admin. Asst. IV) Job
|Employer Name: Texas Water Development Board
|Location: Austin, Texas
||Date Posted: 5/29/2019
||Category: Human Resources
|Job Code: 19-55
|Number Of Openings: 1
Only candidates that apply through the WorkInTexas.com website will be considered for this position. View this position and apply at
Performs advanced (senior-level) administrative support or technical program assistance work. Work involves assisting in the administration of a human resources management program and ensuring compliance with state and federal laws and regulations. Work involves disseminating information, maintaining filing systems, answering telephones, and administrative support work. Duties require contact and coordination with intra- and inter-agency personnel and the general public. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. Reports to the Director of the Human Resources Division.
Essential Job Functions
Explains agency human resources policies, benefits, and procedures to employees or job applicants.
Administers and processes employment applications and may conduct reference checks.
Prepares packets that include informational documents and forms for new hires and exiting employees.
Assists in evaluating jobs and preparing job descriptions and job postings.
Performs administrative support functions for Human Resources staff.
Prepares expenditure requisitions for the purchase of office supplies, equipment and other purchases and services.
Files, photocopies, faxes, and routes documents.
Prepares letters, memorandums and various spreadsheets using word processing and spreadsheet software.
Develops, coordinates, and maintains record keeping and filing systems.
Maintains databases through data entry.
Distributes and tracks mail.
Provides telephone support for the department and back-up support to executive office when necessary.
Arranges, coordinates, and schedules appointments for staff.
Maintains confidential and sensitive information.
Ensures individual and team files (electronic and hard versions) are appropriately maintained and timely disposed of in accordance with the agencys records retention procedures and schedule.
Maintains required certifications and licenses and meets the continuing education needs and requirements of the position to include, attending mandatory training courses.
May be required to operate a state or personal vehicle for business purposes.
Assists with maintaining master hard copies and electronic copies of TWDB personnel information, policies, procedures, guidelines, checklists, forms and reference materials.
Assists with any special projects as assigned.
Performs other duties as assigned.
Graduation from an accredited high school or equivalent required.
Five to seven years of progressive experience in office practices and administrative support.
Graduation from an accredited four-year college or university with major coursework in Business Administration or a related field.
More than seven years of progressive experience in office practices and administrative support.
Previous work experience in State or Federal government.
Previous work experience in Human Resources.
Knowledge, Skills, and Abilities (KSAs)
Knowledge of local, state, and federal laws and regulations relevant to the Human Resources Division and of the principles and practices of public administration.
Knowledge of complex office and administration practices and procedures.
Skills in organizing information and records.
Skills in using Microsoft Office programs such as Word, Excel, and Access.
Skills in use of internet, email, word processing, spreadsheet, presentation, and database software.
Ability to timely and accurately complete a heavy workload with special attention to details.
Ability to adhere to work schedules, follow procedures with respect to leave and submit accurate timesheets by prescribed deadlines.
Ability to make mature, objective decisions and identify areas of potential problems.
Ability to perform effectively and willingly when changes occur in scope and nature of the work and work environment.
Ability to perform routine and non-routine work assignments accurately and on-time with little or no supervision.
Ability to perform assigned duties and improve work habits and/or output.
Ability to complete assigned work, on time, neatly and with infrequent errors.
Ability to interpret policies, procedures, and regulations.
Ability to provide prompt, courteous and accurate assistance and clear and concise communication to internal and external stakeholders both verbally and in writing.
Ability to work and cooperate with others in a team environment.
Ability to manage multiple tasks.
Ability to stand/sit/move with no physical limitations or aids to perform activities such as retrieve/replace files in a large file system for boxes up to 30 lbs.
Ability and willingness to travel 5% of the time, primarily within the State of Texas.
Ability to operate a vehicle (state or personal) for state business and maintain a drivers license and driving record that complies with state and agency requirements.
Ability to work days that may exceed 8 hours, including early mornings, nights, and weekends.
Ability to train others.
Position Type: Full-Time Permanent
Years of Experience Required: 5
Education Required: High School
Overnight Travel: Less Than 25%
Vacation Time: Negotiable / Other
Health/Dental Benefits, Retirement Benefits, Paid Holidays, Vacations, and Sick Leave, Life and/or Disability Insurance, Tuition Reimbursement, Company Cafeteria
|Contact Name: Mary Plant
||Company Type: Employer
|Company: Texas Water Development Board