Reconciliation Coordinator- Events job Arden Hills Minnesota
Reconciliation Coordinator- Events job Arden Hills Minnesota
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Reconciliation Coordinator- Events Job

Employer Name: SpiderID: 8251192
Location: Arden Hills, Minnesota Date Posted: 12/10/2018
Wage: Negotiable Category: Travel Agent
Job Code: 1800059A

Job Description:

At CWT, our Meetings & Events team is looking to hire a Reconciliation Specialist. This role will be located at a client onsite in Arden Hills, MN.

Carlson Wagonlit Travel is looking for talented and enthusiastic people. People who want to realize their professional ambitions while delivering the highest levels of expertise and service to our customers. As a global leader in business travel management, we offer exciting opportunities in different areas around the world. If you share our commitment to excellence and customer care and enjoy professional challenges, we would like to hear from you.

Meeting Payment Processing

  • Facilitate the PO process, internal procurement check point for all Purchase Orders and Change Orders.

  • Facilitate and reconcile payments.

  • Follow up on outstanding payments.

  • Prepare instructional communication to clients on invoice processing.

  • Enter all payment and vendor details into centralized database.

Meeting Budget Review

  • Audit the meeting budget, actual and variance data.

  • Audit meeting expenses to contractual terms and negotiated terms.

  • Audit the hotel, ground, off-site venue and other suppliers' invoices as applicable.

  • Review all change orders and supporting documentation.

  • Final program reconciliation.

Overall Processes

  • Assist in new vendor set up.

  • Monitor use of cancellation fees and clauses.

  • Prepare and input required information into data repository as needed.

  • Partners with Program Management on monthly expenses and proforma.

  • Document and report compliance breaches.

  • SME on client payment processes

  • Prepares for and participates in audits performed by client or their designated supplier.

Experience & education:

  • An equivalent combination of education and experience may be considered.

  • Bachelor's degree in related field.

  • Minimum 2-5 years of current relative financial controls experience required within the meetings industry or related field.

  • Meeting/Event management experience.

Knowledge, skills and abilities (KSAs)

  • Computer proficiency in Microsoft Office Suite.

  • Strong financial acumen including reviews, audits, and reconciliation.

  • Ability to build and maintain strong business relationships with internal/external customers.

  • Strong multi-tasker who works well under pressure.

  • Ability to assist/support/educate colleagues with finance and process questions.

  • Exceptional organizational skills and detail oriented.

  • Ability to travel as necessary.

  • Excellent verbal and written communication skills.

*Role is onsite in Arden Hills, MN.

Job Criteria:
Start Date:
Position Type: Full-Time Permanent
Years of Experience Required:
Education Required:
Overnight Travel:
Vacation Time:

Contact Information:
Contact Name: Carlson Wagonlit Travel Company Type:
Company: Carlson Wagonlit Travel

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