Meeting & Event Planner job Minnetonka Minnesota
Meeting & Event Planner job Minnetonka Minnesota
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Meeting & Event Planner Job

Employer Name: SpiderID: 8209173
Location: Minnetonka, Minnesota Date Posted: 11/28/2018
Wage: Negotiable Category: Travel Agent
Job Code: 180005M1

Job Description:

Do you share CWT Meetings & Events' passion for providing amazing experiences? If you are an enthusiastic event planner who thrives in an environment where communication, creativity, and teamwork are encouraged, this may be the opportunity for you.

As Event Planner, you will work independently and as part of a project team to service the logistics of assigned CWT Meeting & Events programs, with a specific focus in leading all aspects of assigned program components from conception to execution of meetings and conferences.

This is an opportunity to get involved in our rapidly growing Meeting & Events team and grow professionally along with the business. We are looking for an experienced rock star events professional who can wrangle thousands of moving parts and is excited by the challenge of delivering large scale innovative programs.

  • Meeting/Event Planning process: Determines purpose of the meeting, prepares a project plan with specifications, and obtains historical information related to program. Identifies stakeholder needs, prepares program outlined (topics, content, speakers), designs program details to meet needs of participants, identifies successful criteria for evaluation of meeting and determines technology requirements. Proactively escalates potential client, program, or delivery issues for timely resolution. Performs time tracks as requested by management.

  • Facilities & Services: Determines appropriate geographical location and venue. Identifies services required, and coordinates security procedures. Plans, orders, and oversees technology requirements. Conducts a pre-meeting briefing and post-con with suppliers and facility providers. Plans/creates agendas for site inspections.

  • Financial & Contract Management: Identifies ancillary revenue sources and/or cost savings opportunities. Develops budget for meeting which may include vendor contract negotiations. Ensures completion of payment and/or billing process. Manages according to the budget. Conducts RFP process and determines fees for participation. Responsible for group reporting requirements. Ensures adherence to standard or client specific deposit terms, terms and conditions of client contract, and billing guidelines.

  • Logistics: Establishes invitation/registration procedures, assesses risk management to determine insurance and operations needs, and determines exhibitor booth assignments/setup process. Secures and communicates transportation/travel arrangements. Determines setup for function rooms including seating and AV. Manages all food and beverage needs. Prepares and reviews housing reports in a timely manner. Coordinates shipping of materials. Complies with M&E technology usage as required.

  • Program: Secures speakers/entertainment and manages contractual relationship. Determines food and beverage requirements that support program objectives. Arranges ancillary programs in conjunction with the meetings including pre/post meeting activities. Arranges media and PR activities for program. Provides program feedback to all stakeholders through summary and distribution program debrief notes for inclusion in account review. Travels onsite for assigned programs acting as the business lead meeting owner. Collaborates with onsite Lead Travel Director.

  • Increases Meeting and Events industry knowledge by attending internal training, external events supplier presentations, and team meetings.

  • Identifies upselling opportunities and action or informs manager.

  • Performs other duties as assigned.

  • College diploma or degree in related field.

  • Three - five years of meeting/event management experience including at least 2 years supporting large scale events. CMP or formal Project Management designation preferred.

  • Good knowledge of Microsoft Office products (Excel, PowerPoint, Word). Knowledge of Project Management procedures. Travel industry knowledge preferred. Knowledge of Cvent meeting management tool preferred.

  • Excellent oral/written communication skills to communicate internally and externally. Excellent critical thinking skills. Strong attention to detail. Strong customer service skills. Strong negotiating skills. Strong organizational skills that can coordinate multiple resources. Strong planning skills.

  • Ability to work under pressure, cope with competing demands, establish priorities and deliver to fixed dates. Ability to create, maintain and work within a budget. Ability to liaise with other teammates to obtain support and knowledge. Ability to visually design process maps for handoff and task ownership. Ability to anticipate issues and proactively propose solutions. Proven ability to develop solid interpersonal relationships through strong communication and problem solving skills. Ability to negotiate, influence, take risks and communicate with senior business leaders. Foster diversity, be inclusive, think globally and drive engagement.

Job Criteria:
Start Date:
Position Type: Full-Time Permanent
Years of Experience Required:
Education Required:
Overnight Travel:
Vacation Time:

Contact Information:
Contact Name: Carlson Wagonlit Travel Company Type:
Company: Carlson Wagonlit Travel

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