Administrative Assistant job Trenton New Jersey
Administrative Assistant job Trenton New Jersey
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Administrative Assistant Job



Employer Name: State of New Jersey SpiderID: 7143289
Location: Trenton, New Jersey Date Posted: 12/6/2017
Wage: 50000 Category: Agency
Job Code: 4250
Number Of Openings: 20

Job Description:
Position: Administrative Assistant V
Location: Mercerville, NJ 08619
Duration: 12 Months with Higher Extensions
Client: State of New Jersey

Position Description:
Managers supervisor's calendar, researches and negotiates with hotels, etc., makes complex scheduling arrangements involving multiple parties, independently makes and cancels meetings depending on the subject and attendees, determines what confidential information can be disseminated and to whom, arranges for special room or equipment needs and/or multiple locations & individuals, coordinates domestic and foreign travel arrangements for executive/work unit head, unit personnel and visitors; participates in the planning and coordination of national and international meetings
Independently composes original correspondence for the executive/work unit head's review and signature, coordinates data collection and provides information to others, explains policies of the functional area
Performs/supervises several administrative functions, manages a small work unit, analyzes short-term administrative needs of the unit, notifies relevant individuals of work progress and inquires as to its status
Develops filing systems, internal mailing processes and procedures; prepares non-routine responses to correspondence may supervise general administrative functions
Oversees or resolves non-routine/difficult situations based on knowledge and interpretation of established policies & procedures; interprets rules and regulations
Develops macros, serves as unit expert or lead over other clerical/administrative positions, creates and maintains databases, generates unique reports, creates complex spreadsheets, diagnoses and resolves simple software/hardware problems, maintains web pages, designs and lays out publications
Prepares routine reports and statistics, determines report format and elements
Prepares and/or supervises preparation of complex payroll, researches payroll issues, interprets policies & procedures. assigned agency, counsels employees on basic benefit questions
Uses PRISM regularly to process departmental HR transactions, updates job descriptions using information obtained from employee, supervisor, evaluations and samples. Resolves personnel processing problems on personnel policy/procedures with interpretation from appropriate resource
Completes job recruitment packages including drafting advertisement language for non-professional job announcements
Serves as liaison between supervisor/manager and HR. Advises supervisor and provides information regarding HR policies and procedures, prepares diversity report. Knowledge and understanding of the programs or activities of the unit served, as well as of the County and departmental administrative guides.
Analyzes data and develops budget recommendations; administers several complex funds, projects, contracts, grants; processes journal/budget entries. Reconciles and monitors accounting processes; resolves non-routine and complex problems, prepares wire transfers
Researches and recommends equipment/vendors and prices; determines substitutes for supplies and high value equipment; coordinates the purchase of non-standard items; resolves issues and disputes with vendors; identifies need for increased levels of contract monitoring; acquires insurance via County Risk Management.
Provides advice/counsel; exercises discretion in administrative policy interpretation; resolves a wide variety of operational problems requiring sound judgment; acts as the liaison between work unit and external units; recommends exceptions to administrative policies that are subject to review.

Skills Required:
Knowledge and understanding of the programs or activities of the unit served, as well as of the County and departmental administrative guides
Knowledge of basic principles and methods of a technical or professional field
Basic math skills. Intermediate skills in the use of Microsoft Office.
Intermediate skills in the use of agency specific software applications.
Ability to communicate well through written and oral means.
Ability to gather, integrate, and analyze simple data.
Ability to establish and maintain effective working relationships
Ability to perform complex PRISM functions.
Ability to maintain confidentiality and be sensitive to political issues.
Supervisory experience. Considerable experience providing administrative support in the assigned functional areas
Initiates the full range of processing for complex personnel actions; conducts new employee orientation within
Knowledge of basic principles and methods of a technical or professional field. Basic math skills. Intermediate skills in the use of Microsoft Office
Intermediate skills in the use of agency specific software applications. Ability to communicate well through written and oral means
Ability to gather, integrate, and analyze simple data. Ability to establish and maintain effective working relationships
Ability to perform complex PRISM functions. Ability to maintain confidentiality and be sensitive to political issues
Supervisory experience. Considerable experience providing administrative support in the assigned functional areas
Supervises a group of clerical/accounting personnel
Determines, modifies, and implements administrative policies, procedures and methods to improve office practices; designs spreadsheets and databases, provides customized reports to analysts.

Experience Required:
At least 3 years administrative work experience on the resume required. Must be recent

Education Required:
Bachelor's degree required


Job Criteria:
Start Date:
Position Type: Full-Time Temporary
Years of Experience Required: 3
Education Required: High School
Overnight Travel: Less Than 25%
Vacation Time: No Paid Vacation


Contact Information:
Contact Name: Ankush Sawai Company Type: Employer
Company: Apidel Technologies
City: Chicago
State: Illinois
Zip: 08625

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