Administrative Services Lead job San Francisco California
Administrative Services Lead job San Francisco California
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Administrative Services Lead Job



Employer Name: SpiderID: 7111586
Location: San Francisco, California Date Posted: 11/22/2017
Wage: Negotiable Category: Healthcare
Job Code: 1700291

Job Description:









Looking for a chance to do meaningful work that touches millions? Come join the hardest working, nonprofit health plan in California and help us shape the future of health care. Blue Shield of California is focused on transforming health care by making it more accessible, affordable and customer-centric. Being a mission-driven organization means we do much more than serve our 3.5 million members: we were the first health plan in the nation to limit our annual net income to 2 percent of revenue and return the difference to our customers and the community, and since 2005 we have contributed more than $325 million to the Blue Shield of California Foundation to improve community health and end domestic violence. We also believe that a healthier California begins with our employees, so we provide them with resources to develop and maintain a healthy lifestyle through our award-winning wellness program, Wellvolution.
We're hiring smart thinkers and doers who want to work for a leader and innovator in the challenging, ever-changing healthcare space. Come and help us make health care better for everyone.









Job Details








Summary of Business Area


The Clinical Quality (CQ) organization is responsible for developing and executing all aspects of clinical quality strategy and operations for Blue Shield, , and providing clinical oversight of the performance of provider organizations with which we contract.

Position Summary:



The Lead Administrative Assistant supports the Senior Director of the Medicare Star Program and department managers across a variety of administrative accountabilities, including calendar and budget management, employee onboarding and travel. Uses automated office equipment such as a computer to compose, type and proofread letters, reports and other materials. Maintains alphabetical, numerical or subject filing systems. May be responsible for the preparation of reports, graphs, and presentations, conducting research and illustrating data using spreadsheet, database and graphic software. May coordinate special projects and department activities. Screens calls, takes and delivers messages, provides information to callers. Acts as an information source on organization policies and procedures.


Specific Responsibilities Include:





  • Assists the Medicare Star Department with meeting department and BSC corporate goals.

  • Uses standard office equipment (computer) to manage multiple calendars and appointments in Outlook, submit and track expenses

  • Compose, create and proofread agendas, minutes, presentations and other communications. using Microsoft Office Suite of products

  • Schedule and coordinate materials for various internal and external meetings

  • Responsible for the preparation of reports, graphs, and presentations, as well as data entry and data management using spreadsheet software.

  • Extensive travel arrangements and creating and submitting subsequent expense reports

  • Screens telephone calls and provides information to callers, conducts some filing/organization, maintains and orders office supplies

  • Prioritize tasks and requests

  • Handles on and offsite meeting/event planning

  • Develop collaborative relationships across multiple organizations

  • Find solutions to problems in independent and creative ways

  • Support a fast paced, results oriented team in a dynamic, changing environment

  • Takes on special projects to support the goals of the organization on an as-needed basis

  • Back up support to other executive/administrative assistants as needed


Preferences:





  • Agile and able to quickly take on tasks often with some level of independence

  • Ability to work with MD and other licensed clinical staff

  • Respectful of people of diverse backgrounds, languages and abilities

  • Team player; collaborative working style

  • High level of ethics and ability to handle confidential information

  • Ability to work at times with Senior leaders













Minimum Education &Experience Requirements:

Education:



  • High School graduate or equivalent required; Bachelors preferred


Experience:


  • Min 3-5 years of prior experience in an administrative support role or demonstrated knowledge of administrative support procedures and office equipment

  • Advanced experience in Microsoft Office products (Outlook, Word, Excel, PowerPoint)

  • Excellent written and verbal communication skills.

  • Demonstrated experience working with virtual meeting technology.

  • Demonstrated experience and strength in multi-tasking, organization and problem-solving skills.



    • Ability to prioritize tasks and requests

    • Detail and deadline-oriented.



  • Demonstrated information/documents Demonstrated experience working in a fast-paced environment

  • Demonstrated sense of urgency, initiative, responsiveness, and a proactive approach to work

  • Strong work ethic, upbeat personality with a can-do attitude









Job Criteria:
Start Date:
Position Type: Full-Time Permanent
Years of Experience Required:
Education Required:
Overnight Travel:
Vacation Time:


Contact Information:
Contact Name: Blue Shield of California Company Type:
Company: Blue Shield of California
City:
State:
Zip:

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