Administrative Assistant job Houston Texas
Administrative Assistant job Houston Texas
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Administrative Assistant Job

Employer Name: SpiderID: 5810983
Location: Houston, Texas Date Posted: 12/27/2016
Wage: Negotiable Category: Customer Service/Technical Support
Job Code: R001509

Job Description:

Novitex Enterprise Solutions is looking to fill an Administrative Assistant position in Houston, TX.

In addition to being organized and able to multitask, this role requires a go-getter with a positive work ethic who is excited to work with the leading provider of innovative, cloud-based solutions in the document outsourcing industry.

Some perks of the job:

Employees working 30 or more hours per week may qualify for:

  • Paid holidays, vacation and sick time

  • 401k

  • Competitive Tuition Reimbursement program

  • Benefits Health & Welfare Package including - Medical, Dental, Vision

  • Employer Matching Health Savings Account

  • Exclusive discounts on entertainment, health & wellness, travel and MUCH MORE!

So what will you actually be doing?

With a strong attention to detail, this role will facilitate a variety of executive receptionist and administrative tasks to ensure high levels of customer service in a fast paced environment.

An Administrative Assistant's daily tasks will involve:

Responsibilities include but are not limited to: Providing reception services, coverage and being the liaison for the scheduling and maintenance of conference duties.

  • Greet visitors, answer phones, and direct calls appropriately

  • Be well spoken, clear and patient with all interactions

  • Remain calm and professional in stressful situations

  • Follow documented procedures and other duties as mutually agreed

  • Enforce and handle security compliance standards regarding visitor's badges

  • Coordinate conference room reservations and room preparation

  • Maintain conference room standards as designated

  • Help resolve employee and customer concerns/issues

  • Lift large bundles of mail and make mail deliveries

  • Handle time-sensitive and confidential material

  • Perform duties and special requests as assigned by management and client

  • Participate in cross-training and be flexible to perform varying roles whenever necessary

  • Balance workload; provide guidance and direction to team

  • Serve as focal point for communication with customer and company personnel

  • Ensure operating and quality standards are met based on service objectives

  • Maintain accuracy of required reports, logs and measurements

  • Ensure the highest levels of customer care

  • Ensure adherence to business guidelines, safety & security procedures

  • Support financial results by minimizing site waste and rework

  • Dressing in professional attire

  • Perform other tasks as assigned

OK, I'm interested... But is it really the job for me?

You need great people skills, patience and the ability to multi-task to be good at this job.

The following is required:

  • Minimum of 1 year customer service related experience

  • Strong organizational and administrative skills required

  • Ability to excel in a fast-paced, multi-tasking, team environment

  • Ability to effectively work independently and in a team environment

  • Creative thinker, enthusiastic, and passionate

  • Outstanding work ethic

  • Target-driven and self-motivated

  • Sitting for long periods of time

  • Ability to meet attendance policy

  • Ability to adhere and administer companies policies and procedures

  • Willingness and availability to work additional hours if assigned

  • Ability to communicate both verbally and written with customers and client personnel

  • Keyboarding and windows environment PC skills required (Outlook, Word, Excel and PowerPoint)

  • High school diploma or equivalent (GED) required

  • You will be required to submit to pre-employment checks as a condition of employment, to the maximum extent permitted by applicable law. You will have to sign necessary consents to submit to the pre-employment checks.

Job Criteria:
Start Date:
Position Type: Full-Time Permanent
Years of Experience Required:
Education Required:
Overnight Travel:
Vacation Time:

Contact Information:
Contact Name: Novitex Enterprise Solutions. Inc. Company Type:
Company: Novitex Enterprise Solutions. Inc.

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